GHL Systems Berhad Annual Report 2015

165

GHL Systems Berhad

(293040-D)

Annual report 2015

NOTES:-

Notes on Appointment of Proxy

A member entitled to attend and vote at the general meeting is entitled to appoint not more than

two (2) proxies to attend and vote in his place. There shall be no restriction as to the qualification of the

proxy.

A proxy appointed to attend and vote at a meeting of the Company shall have the same rights as the

member to speak at the meeting.

Where a member appoints two (2) proxies, the appointment shall be invalid unless he specifies the

proportion of his holdings to be represented by each proxy.

ii.

Whereamember is anauthorisednomineeas definedunder the Securities Industry (Central Depositories)

Act 1991 (“SICDA”), it may appoint not more than two (2) proxies in respect of each Securities Account

it holds with ordinary shares of the Company standing to the credit of the said Securities Account.

iii. Where a member of the Company is an exempt authorised nominee which holds ordinary shares in the

Company for multiple beneficial owners in one (1) securities account (“omnibus account”), there is no

limit to the number of proxies which the exempt authorised nominee may appoint in respect of each

omnibus account it holds.

An exempt authorised nominee refers to an authorised nominee defined under the SICDA which is

exempted from compliance with the provisions of subsection 25A(1) of SICDA.

iv. The Proxy Form must be signed by the appointor or his attorney duly authorised in writing or in the case

of a corporation, be executed under its common seal or under the hand of its attorney duly authorised

in writing.

v. If the Proxy Form is returned without any indication as to how the proxy shall vote, the proxy will vote or

abstain as he thinks fit.

vi. The Proxy Form or other instruments of appointment must be deposited at the Registered Office of the

Company at Unit 30-01, Level 30, Tower A, Vertical Business Suite, Avenue 3, Bangsar South, No. 8, Jalan

Kerinchi, 59200 Kuala Lumpur not later than 48 hours before the time fixed for holding the meeting or

any adjournment thereof.

vii. In respect of deposited securities, only members whose names appeared in the Record of Depositors

as at 23 June 2016 shall be eligible to attend, speak and vote at the Meeting.

Audited Financial Statements for the financial year ended 31 December 2015

The Audited Financial Statements in Agenda 1 is meant for discussion only as the approval of shareholders

is not required pursuant to the provision of Section 169(1) of the Companies Act, 1965. Hence, this Agenda

is not put forward for voting by shareholders of the Company.

Notice of Twenty-Second

Annual General Meeting

(continued)