Yinson Annual Report 2020

354 Yinson Holdings Berhad SECTION 8 ANNUAL GENERAL MEETING Proxy 4. If a shareholder is not able to attend the AGM via RPV facilities on 16 July 2020, he/she can appoint the Chairman of the meeting as his/her proxy and indicate the voting instructions in the Form of Proxy. Please submit your Form of Proxy to the Share Registrar by fax to +603-2094 9940 or by email to eservices@sshsb.com.my . Alternatively, you may submit an e-Proxy Form via Securities Services e-Portal , no later than 10.00 a.m. on Tuesday, 14 July 2020 . A shareholder who has appointed a proxy may revoke his/her appointment should he/she decide to personally participate in the AGM subsequently. Please contact the Share Registrar no later than 10.00 a.m. on Tuesday, 14 July 2020 to request revocation. Poll Voting 5. The voting at the 27 th AGM will be conducted by poll in accordance with Paragraph 8.29A of Bursa Malaysia Securities Berhad Main Market Listing Requirements. Shareholders can submit votes on the resolutions upon commencement of the AGM at 10.00 a.m. on Thursday, 16 July 2020 until the end of the voting session which will be announced by the Chairman of the meeting. Upon completion of the voting session, the Scrutineers will verify and announce the poll results followed by the Chairman’s declaration on whether the resolutions are duly passed. Remote Participation and Voting (“RPV”) 6. Corporate Shareholder or its authorised representative who wish to participate and vote remotely at the AGM must contact the Share Registrar [refer to contact persons in Item 9] and will be required to provide the following documents to the Share Registrar no later than 10.00 a.m. on Tuesday, 14 July 2020 : (a) Original certificate of appointment of its Corporate Representative under the seal of the corporation; (b) Copy of the Corporate Representative’s MyKad (front and back separately) or valid Passport; and (c) Corporate Representative’s email address and mobile number. The Share Registrar will respond to your remote participation request upon receipt of these documents. 7. For the beneficiary who holds shares of the Company under a Nominee Company’s Central Depository System (“CDS”) account, and who wishes to use the RPV facilities to participate and vote at the AGM remotely, he/she can request his/her Nominee Company to appoint him/her as a proxy. In this respect, he/she must contact the Share Registrar and will be required to provide the following documents to the Share Registrar no later than 10.00 a.m. on Tuesday, 14 July 2020 : (a) Duly executed Form of Proxy by the Nominee Company; (b) Copy of the proxy holder’s MyKad (front and back separately) or valid Passport; and (c) Proxy holder’s email address and mobile number. The Share Registrar will respond to your remote participation request upon receipt of these documents. administrative details (cont’d) For the 27 th Annual General Meeting