Yinson Annual Report 2020

353 Annual Report 2020 administrative details For the 27 th Annual General Meeting In light of the Covid-19 pandemic, the 27 th AGM of the Company shall be conducted on a fully virtual basis by way of live streaming and online remote voting via Remote Participation and Voting (“RPV”) facilities. The meeting will be conducted online (without a physical meeting venue) and shareholders will participate by audio and/or video capabilities. The only venue involved is the broadcast venue which will only admit individuals who are essential to organising the fully virtual general meeting. This is done out of concern for the health and wellbeing of the Shareholders of the Company. Yinson shall conduct a fully virtual general meeting for its 27 th AGM on the date, time and at the broadcast venue as set out below: Date : Thursday, 16 July 2020 Time : 10.00 a.m. (Malaysia time) Broadcast venue : Pullman Studio 3, Level 3, Pullman Kuala Lumpur Bangsar, No. 1, Jalan Pantai Jaya, Tower 3, 59200 Kuala Lumpur, Malaysia We have provided the broadcast venue address above to comply to Section 327 of the Companies Act 2016 and Clause 49 of the Company’s Constitution. Shareholders/proxies from the public should not be physically present, and will not be admitted, at the broadcast venue on the day of the 27 th AGM. ADMINISTRATIVE GUIDE OF FULLY VIRTUAL GENERAL MEETING Remote Participation and Voting at a fully virtual AGM 1. Shareholders shall attend the 27 th AGM through the Securities Services e-Portal accessible at www.sshsb.net.my/login. Securities Services e-Portal is a secure online platform provided by SS E Solutions Sdn. Bhd. , whom Yinson has engaged to allow individual and body corporate shareholders, through their appointed representatives, to: • Submit proxy forms electronically – paperless submission • Register for remote participation and voting at meetings • Attend and participate in meetings via live streaming • Vote online on resolutions tabled at meetings (collectively referred to as “e-Services”) All users are to read, agree and abide to all the Terms and Conditions of Use and Privacy Policy as required throughout the Securities Services e-Portal. 2. With the RPV facilities, you may exercise your right as a shareholder of the Company to participate and vote at the 27 th AGM through the e-Services, from the comfort of your home. Shareholders may use the text box to submit questions real time during the meeting. Shareholders may also send questions relating to AGM agenda items before the meeting to corpcomms@yinson.com. General Meeting Record of Depositors (“ROD”) 3. The Company has requested Bursa Malaysia Depository Sdn Bhd to issue a General Meeting ROD as at 9 July 2020 . Only a depositor whose name appears on the aforesaid ROD shall be entitled to attend the 27 th AGM or appoint proxies to attend and/or vote on his/her behalf.