379 ANNUAL REPORT 2022 ANNUAL GENERAL MEETING Poll Voting 5. The voting at the 29th AGM will be conducted by poll in accordance with Paragraph 8.29A of Bursa Malaysia Securities Berhad Main Market Listing Requirements. Shareholders can submit votes on the resolutions upon commencement of the 29th AGM at 10.30 a.m. on Thursday, 14 July 2022 until the end of the voting session which will be announced by the Chairman of the meeting. Upon completion of the voting session, the Scrutineers will verify and announce the poll results followed by the Chairman’s declaration on whether the resolutions are duly passed. Remote Participation and Voting (“RPV”) 6. Corporate Shareholder or its authorised representative who wish to participate and vote remotely at the 29th AGM must contact the Share Registrar [refer to contact persons in item 10] and will be required to provide the following documents to the Share Registrar no later than 10.30 a.m. on Tuesday, 12 July 2022: (a) Original certificate of appointment of its Corporate Representative under the seal of the corporation; (b) Copy of the Corporate Representative’s MyKad (front and back separately) or valid Passport; and (c) Corporate Representative’s email address and mobile number. The Share Registrar will respond to your remote participation request upon receipt of these documents. 7. For the beneficiary who holds shares of the Company under a Nominee Company’s Central Depository System (“CDS”) account, and who wishes to use the RPV facilities to participate and vote at the 29th AGM remotely, he/she can request his/her Nominee Company to appoint him/her as a proxy. In this respect, he/she must contact the Share Registrar and will be required to provide the following documents to the Share Registrar no later than 10.30 a.m. on Tuesday, 12 July 2022: (a) Duly executed Form of Proxy by the Nominee Company; (b) Copy of the proxy holder’s MyKad (front and back separately) or valid Passport; and (c) Proxy holder’s email address and mobile number. The Share Registrar will respond to your remote participation request upon receipt of these documents. 8. The procedures for the RPV facilities are as summarised below: Procedures Action BEFORE 29th AGM (i) Register as a USER with Securities Services e-Portal • Log on to https://sshsb.net.my/. • Click on ‘SIGN UP’ to register. You will be prompted to submit a copy of your MyKad (front and back separately) or valid Passport for verification purposes. • Users must register before 10.30 a.m. on Monday, 11 July 2022. • You will receive a notification email within one (1) working day. Your email address is your User ID. • Verify your user account within seven (7) days from receiving the notification email. • This is a ONE-TIME registration. If you are already a registered user of Securities Services e-Portal, you are not required to register again. (ii) Submit your request for RPV registration/ e-Proxy form • Registration for RPV will be opened from 10.30 a.m. on Wednesday, 1 June 2022 until 10.30 a.m. on Thursday, 14 July 2022. • Submission for e-Proxy Form will be opened from 10.30 a.m. on Wednesday, 1 June 2022 until 10.30 a.m. on Tuesday, 12 July 2022. • Registration options (a) RPV Registration - Login with your user ID and password. - Select Company name: Yinson Holdings Berhad – 29th AGM on Thursday, 14 July 2022 at 10.30 a.m. – Registration for Remote Participation. - Click “>” to register for remote participation at the 29th AGM. ADMINISTRATIVE DETAILS FOR THE 29TH ANNUAL GENERAL MEETING
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