378 YINSON HOLDINGS BERHAD ANNUAL GENERAL MEETING In light of the Covid-19 pandemic, the 29th Annual General Meeting (“29th AGM”) of the Company shall be conducted on a virtual basis by way of live streaming and online remote voting via Remote Participation and Voting (“RPV”) facilities. The meeting will be conducted online (without a physical meeting venue) and shareholders will participate by audio and/or video capabilities. The only venue involved is the broadcast venue which will only admit individuals who are essential to organising the virtual general meeting. This is done out of concern for the health and wellbeing of the Shareholders of the Company. Yinson shall conduct a virtual general meeting for its 29th AGM on the date, time and at the broadcast venue as set out below: Date : Thursday, 14 July 2022 Time : 10.30 a.m. (Malaysia time) Broadcast venue : Rising Cloud Boardroom, Level 16, Menara South Point, Mid Valley City, Medan Syed Putra Selatan, 59200 Kuala Lumpur, Malaysia We have provided the broadcast venue address above to comply to Section 327(2) of the Companies Act 2016 and Clause 49(E) of the Company’s Constitution. Shareholders from the public should not be physically present, and will not be admitted, at the broadcast venue on the day of the 29th AGM. ADMINISTRATIVE GUIDE OF VIRTUAL GENERAL MEETING Remote Participation and Voting at a virtual 29th AGM 1. Shareholders shall attend the 29th AGM through the Securities Services e-Portal accessible at https://sshsb.net.my/. Securities Services e-Portal is a secure online platform provided by SS E Solutions Sdn. Bhd., whom Yinson has engaged to allow individual and body corporate shareholders, through their appointed representatives, to: • Submit proxy forms electronically – paperless submission • Register for remote participation and voting at meetings • Attend and participate in meetings via live streaming • Vote online on resolutions tabled at meetings (referred to as “e-Services”) All users are to read, agree and abide to all the Terms and Conditions of Use and Privacy Policy as required throughout the Security Services e-Portal. 2. With the RPV facilities, you may exercise your right as a shareholder of the Company to participate and vote at the 29th AGM through the e-Services, from the comfort of your home. Shareholders may use the text box to submit questions real time during the meeting. Shareholders may also send questions relating to 29th AGM agenda items before the meeting to corpcomms@yinson.com. General Meeting Record of Depositors (“ROD”) 3. The Company has requested Bursa Malaysia Depository Sdn Bhd to issue a General Meeting ROD as at 7 July 2022. Only a depositor whose name appears on the aforesaid ROD shall be entitled to attend the 29th AGM or appoint proxies to attend and/or vote on his/her behalf. Proxy 4. If a shareholder is not able to attend the 29th AGM via RPV facilities on 14 July 2022, he/she can appoint the Chairman of the meeting as his/her proxy and indicate the voting instructions in the Form of Proxy. Please submit your Form of Proxy to the Share Registrar by fax to +603-2094 9940 or by email to eservices@sshsb.com.my. Alternatively, you may submit an e-Proxy form via Securities Services e-Portal, no later than 10.30 a.m. on Tuesday, 12 July 2022. A shareholder who has appointed a proxy may revoke his/her appointment should he/she decide to personally participate in the 29th AGM subsequently. Please contact the Share Registrar no later than 10.30 a.m. on Tuesday, 12 July 2022 to request revocation. ADMINISTRATIVE DETAILS FOR THE 29TH ANNUAL GENERAL MEETING
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