Serba Dinamik Annual Report 2021

Integrated Report 2021 263 NOTICE OF THE FIFTH ANNUAL GENERAL MEETING (4) Audited Financial Statements This item of the Agenda is meant for discussion only. The provisions of Section 340(1)(a) of the Companies Act 2016 require that the Audited Financial Statements and the Reports of the Directors and Auditors thereon be laid before the Company at its Annual General Meeting. As such this Agenda item is not a business which requires a resolution to be put to vote by shareholders. (5) Re-election of Retiring Directors Dato’ Awang Daud Bin Awang Putera, Datuk Syed Nazim Bin Syed Faisal and Encik Noor Azri Bin Dato’ Sri Noor Azerai, being eligible, are standing for re-election as Directors of the Company and being eligible, have offered themselves for re-election. Encik AbuBakar BinUzir has informed the Company that he does not wish to seek for re-election. Hewill retain office until the conclusion of the Fifth AGM and will retire in accordance with Clause 117 of the Constitution of the Company. (6) Payment of Directors’ Fees and Benefits Pursuant to Section 230(1) of the Companies Act, 2016, the fees of the directors and any benefits payable to the directors shall be approved at a general meeting. The Proposed Resolution is to facilitate the payment of Directors’ fees and benefits on a current financial year basis, calculated based on the current board size. In the event the Directors fees proposed are insufficient (due to enlarged Board size), approval will be sought at the next Annual General Meeting for additional fees to meet the shortfall. (7) Re-appointment of Nexia SSY PLT, as Auditors of the Company The Board had its meeting held on 30 December 2021 approved to re-appoint Nexia SSY PLT. The Board agreed that Nexia SSY PLT has met the relevant criteria prescribed by Paragraph 15.21 of the Main Market Listing Requirements of Bursa Malaysia Securities Berhad. EXPLANATORY NOTES ON SPECIAL BUSINESS:- (8) Proposed Renewal of Shareholders’ Mandate for Recurrent Related Party Transactions of a Revenue or Trading Nature The proposed Ordinary Resolution 6 is to seek for Shareholders’ Mandate to allow the Company and/or its subsidiaries to enter into Recurrent Related Party Transactions of a Revenue or Trading Nature and to enable the Company to comply with Paragraph 10.09, Part E of the Main Market Listing Requirement of Bursa Malaysia Securities Berhad. The mandate will take effect from the date of the passing of the ordinary resolution until the next Annual General Meeting of the Company. For further information, please refer to the Circular to Shareholders dated 6 January 2022 accompanying the Company’s Integrated Report for the financial period ended 30 June 2021. (i) In physical copy form (ii) By electronic form In the case of an appointment made in physical copy form, the proxy formmust be deposited at AldPro Corporate Services Sdn Bhd (“AldPro”) at Level 5, Block B, Dataran PHB, Saujana Resort, Section U2, 40150 Shah Alam, Selangor. The proxy form can be electronically lodged with AldPro, email to admin@aldpro.com.my. For the purpose of determining a member who shall be entitled to attend and vote at the meeting via RPV, the Company shall be requesting Bursa Malaysia Depository Sdn Bhd to make available to the Company a Record of Depositors as at 24 January 2022 and only a member whose name appears on the Record of Depositors on that date shall be entitled to attend the meeting via RPV or appoint proxies to attend and vote in his stead. (h)