ANNUAL REPORT 2021 269 ANNUAL GENERAL MEETING 7. An instrument appointing a proxy must be in writing under the hand of the appointer or his/her attorney is duly authorised and in the case of corporation shall be either under its common seal or under the hand of an officer or attorney duly authorised. 8. The instrument appointing a proxy or the power of attorney or other authority, if any, under which it is signed or a notarially certified copy of that power of authority shall be deposited at Ground Floor or 11th Floor, Menara Symphony, No. 5, Jalan Prof. Khoo Kay Kim, Seksyen 13, 46200 Petaling Jaya, Selangor Darul Ehsan, Malaysia not less than forty eight (48) hours before the time set for holding the virtual meeting (no later than Tuesday, 21 June 2022 at 10.00 a.m.) or at any adjournment of the virtual meeting failing which, the instrument of proxy shall not be treated as valid. Alternatively, individual shareholders may choose to submit the electronic Proxy Form (“e-Proxy Form”) using RPV facilities via Vote2U at https://web.vote2u.my no later than Tuesday, 21 June 2022 at 10.00 a.m. or at any adjournment of virtual meeting. Please refer to the Administrative Guide for Shareholders for the procedures to submit the Proxy Form / e-Proxy Form. 9. The appointment of the proxy(ies) will be INVALID if the Proxy Form / e-Proxy Form is not completed correctly in accordance with the instructions stated in the form. 10. In respect of deposited securities, only members whose names appear on the Record of Depositors on Wednesday, 15 June 2022 (General Meeting Record of Depositors) shall be eligible to attend the virtual meeting or appoint proxy(ies) to attend and/or vote on his/her behalf. 11. The Board wishes to highlight that the 21st AGM may be re-scheduled and/or adjourned subject to the development of the COVID-19 pandemic and the Malaysian Government’s announcements or guidelines to be issued from time to time. Rest assured, all participants including invitees shall be kept informed of any unexpected changes. MODE OF COMMUNICATION: Prior to the 21st AGM, shareholders may submit questions to the Board of Directors at www.myeg.com.my/investor-relations/general-meetings latest by Tuesday, 21 June 2022 and the response will be broadcasted during the virtual meeting. During the 21st AGM, shareholders may submit questions by clicking on “Ask Question” on the RPV facilities while participating the virtual meeting. PERSONAL DATA PRIVACY: By submitting an instrument appointing proxy(ies) and/or representative(s) to attend, participate and vote at the 21st AGM and/or any adjournment thereof, a member of the Company (i) consents to the collection, use and disclosure of the member’s personal data by the Company (or its agents) for the purpose of the processing and administration by the Company (or its agents) of proxies and representatives appointed for the 21st AGM (including any adjournment thereof) and the preparation and compilation of the attendance lists, minutes and other documents relating to the 21st AGM (including any adjournment thereof), and in order for the Company (or its agents) to comply with any applicable laws, listing rules, regulations and/or guidelines (collectively, the “Purposes”), (ii) warrants that where the member discloses the personal data of the member’s proxy(ies) and/or representative(s) to the Company (or its agents), the member has obtained the prior consent of such proxy(ies) and/or representative(s) for the collection, use and disclosure by the Company (or its agents) of the personal data of such proxy(ies) and/or representative(s) for the Purposes, and (iii) agrees that the member will indemnify the Company in respect of any penalties, liabilities, claims, demands, losses and damages as a result of the member’s breach of warranty. NOTICE OF THE TWENTY-FIRST ANNUAL GENERAL MEETING (CONT’D)
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