2020 UEM Edgenta Annual Report

NOTES: 1. The 58 th AGM would be held entirely via Remote Participation and Voting (“RPV”) facilities through the Securities Services e-Portal platform (“SS e-Portal”) at https://sshsb.net.my/. Kindly refer to the Administrative Notes for the 58 th AGM in order to register, participate and vote remotely via the RPV facilities. 2. The venue of the 58 th AGM is strictly for the purpose of complying with Article 68 of the Constitution of the Company which requires the Chairperson of the meeting to be present at the main venue of the meeting. No shareholders/proxy(ies)/ corporate representative(s) from the public will be physically present nor admitted at the Broadcast venue on the day of the 58 th AGM. 3. A member of the Company entitled to attend and vote at the meeting, is entitled to appoint not more than two (2) proxies to attend, participate, speak and vote in his stead. A proxy may but need not be a member of the Company. 4. Where a member appoints more than one (1) proxy, the appointment shall be invalid unless he specifies the proportion of his shareholding to be represented by each proxy. 5. Where a member of the Company is an exempt authorised nominee which holds ordinary shares in the Company for multiple beneficial owners in one securities account (“Omnibus Account”), there is no limit to the number of proxies which the exempt authorised nominee may appoint in respect of each Omnibus Account it holds in the Company. An exempt authorised nominee refers to an authorised nominee defined under the Securities Industry (Central Depositories) Act 1991 which is exempted from compliance with the provisions of subsection 25A(1) of the Securities Industry (Central Depositories) Act 1991. 6. A member who has appointed a proxy to attend, participate, speak and vote at the 58 th AGM via RPV must request his/her proxy to register himself/herself for the RPV at SS e-Portal at https://sshsb.net.my/. Please follow the procedures for RPV in the Administrative Notes for the 58 th AGM. 7. The instrument appointing a proxy shall be in writing under the hand of the Member or his attorney duly authorised in writing or, if the Member is a corporation, shall either be executed under its common seal or under the hand of two (2) authorised officers, one of whom shall be a director, or in the case of a sole director, by that director in the presence of a witness who attests the signature or of its attorney duly authorised in writing. 8. The instrument appointing a proxy must be deposited/ submitted via the following ways not less than forty-eight (48) hours before the time set for holding the AGM or any adjournment thereof:- (i) By hardcopy form The Proxy Form must be deposited at the office of the Poll Administrator, SS E Solutions Sdn. Bhd. at Level 7, Menara Milenium, Jalan Damanlela, Pusat Bandar Damansara, Damansara Heights, 50490 Kuala Lumpur. (ii) By electronic form The Proxy Form can be electronically submitted via SS e-Portal at https://sshsb.net.my/ or by fax to +603 2094 9940 or by email to eservices@sshsb.com.my . Please refer to the Administrative Notes for the procedures on electronic lodgement of proxy form. If you have submitted your proxy form(s) prior to the 58 th AGM and subsequently decide to appoint another person or wish to personally participate in the 58 th AGM via RPV facilities, please write in to eservices@sshsb.com.my to revoke the earlier appointed proxy(ies) no later than Tuesday, 15 June 2021 at 3.00 p.m. or any adjournment thereof. 9. For the purpose of determining a member who shall be entitled to attend this 58 th AGM, the Company shall be requesting Bursa Malaysia Depository Sdn. Bhd. in accordance with the provisions under Article 63 of the Company’s Constitution and Section 34(1) of the Securities Industry (Central Depositories) Act 1991 to issue a General Meeting Record of Depositors (“ROD”) as at 10 June 2021. Only a depositor whose name appears on the ROD as at 10 June 2021 shall be entitled to attend this 58 th AGM or appoint a proxy(ies) to attend, speak and vote on his behalf. Personal data privacy: By submitting an instrument appointing a proxy(ies) and/or representative(s) to attend, speak and vote at the AGM and/or any adjournment thereof, a member of the Company (i) consents to the collection, use and disclosure of the member’s personal data by the Company (or its agents) for the purpose of the processing and administration by the Company (or its agents) of proxies and representatives appointed for the AGM (including any adjournment thereof) and the preparation and compilation of the attendance lists, minutes and other documents relating to the AGM (including any adjournment thereof), and in order for the Company (or its agents) to comply with any applicable laws, listing rules, regulations and/or guidelines (collectively, the “Purposes”), (ii) warrants that where the member discloses the personal data of the member’s proxy(ies) and/or representative(s) to the Company (or its agents), the member has obtained the prior consent of such proxy(ies) and/or representative(s) for the collection, use and disclosure by the Company (or its agents) of the personal data of such proxy(ies) and/or representative(s) for the Purposes, and (iii) agrees that the member will indemnify the Company in respect of any penalties, liabilities, claims, demands, losses and damages as a result of the member’s breach of warranty. 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