2020 UEM Edgenta Annual Report

POLICIES AND PROCEDURES Written policies are established to guide how a department or an individual within the Group works or behaves and provides guidance to employees as to what their obligations are. Some policies are supported by procedures which describe the steps the employees shall take to produce an output or to complete a process. The policies and procedures also form part of the various management systems and are reviewed regularly and updated when necessary. Briefings and trainings are frequently held to enhance employees’ awareness on the policies and procedures. The Group has dedicated teams to carry out Quality Assurance/Quality Control, and Health, Safety and Environment activities. Those teams monitor compliance to the established internal Policies and Procedures, International Management System Standards (ISO 9001 – Quality Management System, ISO 45001:2018 – Occupational Quality Health & Safety Management System, ISO 14001 – Environmental Management System, ISO 13485 – Medical Devices Quality Management System ISO/IEC 17025 – Laboratory Management System), contracts and relevant legal requirements. UEM Edgenta has established a HSSE Management System to inculcate a strong HSSE culture and sustainable performance. The HSSE Management System comprises HSSE rules, SOPs and processes. This also includes introducing an enhanced UEM Edgenta HSSE Management System (“MS”) Manual which The Group is intensifying the communication and inculcation of the Group’s values: FIRST (Future Focused, Imagine New Ways, Respect for All, Solutioning Mindset and True to our Word) amongst its employees through descriptions of key behaviours and rollout via leaders and supervisors. Edgenta PROPEL Berhad • ISO 9001:2015 • ISO 14001:2015 • ISO 45001:2018 Edgenta Mediserve Sdn. Bhd. • ISO 9001:2015 • ISO 14001:2015 • ISO 45001:2018 • ISO 13485:2016/ EN ISO 13485:2012 Edgenta GreenTech Sdn. Bhd. • ISO 9001:2015 • ISO 14001:2015 • ISO 45001:2018 Opus International (M) Berhad • ISO 9001:2015 • ISO 14001:2015 • ISO 45001:2018 Edgenta Environmental & Material Testing Sdn. Bhd. • ISO 9001:2015 • ISO 14001:2015 • ISO 45001:2018 • ISO/IEC 17025:2017 RISK MANAGEMENT COMMITTEE • The Board has delegated the Governance of Risk Management to the Risk Management Committee (“RMC”) to assist the Board in ensuring sound and robust Risk Management Framework (“RMF”) to achieve the Group’s strategic objectives, safeguard shareholders’ investments and its assets. The Terms of Reference was established and endorsed by the Board to govern its responsibilities and activities. • The RMC is chaired by the Group’s MD/CEO and consists of Heads of Companies of the Group and co-opted members from the management team of the Group. The RMC undertakes the following responsibilities: - Review and recommend risk management policies and procedures for the approval or acknowledgement of the BGRC and Board; - Act as Primary Champion of risk management at strategic and operational levels; - Review the ongoing adequacy and effectiveness of the risk management process; - Review the consolidated risk registers to identify significant risks and whether these are adequately managed; and - Ensure that the BGRC and Board receive adequate and appropriate information for review and decision-making respectively. • The RMC is assisted by the Risk, Integrity & Compliance Department (“RICD”), which is primarily responsible for the implementation of RMF and operationalisation of risk management processes and practices. A Charter, which defines RICD’s responsibilities, scope and authority for the Group, has been established and endorsed by the Board. COMPANY VALUES seeks to make the HSSE execution simpler and more aligned within the Group. Subsidiaries within the Group have implemented several internationally accredited Management Systems to standardise its management and operational processes and to further improve its efficiency. The following subsidiaries have been awarded with various MS certifications: These certifications reflect the Group’s commitment in ensuring the quality deliverables to customers, safeguard safety and health of employees and safeguard the environment. ANNUAL REPORT 2020 139 1 2 3 4 5 6 7 8