CORPORATE GOVERNANCE OVERVIEW STATEMENT Cont’d PRINCIPLE C: INTEGRITY IN CORPORATE REPORTING AND MEANINGFUL RELATIONSHIP WITH STAKEHOLDERS I. Communications with Stakeholders The Company recognises the importance of stakeholders’ engagement leading to the long-term sustainability of its businesses. The Company is mindful of its obligations to provide material information in a fair and organised manner and on a timely basis to its shareholders. The Company strives to ensure regular, effective and fair communication with its shareholders, and be as descriptive, detailed and forthcoming as possible in disclosing the information and to inform shareholders of changes in the Company or its business which would likely materially affect the price or value of the Company’s shares. Price sensitive information, quarterly and full year results announcements are always released through the Bursa Securities on a timely basis for dissemination to shareholders and the public in accordance with the requirements of the MMLR. The Board places importance in ensuring disclosures made to shareholders and investors are accurate, clear, timely and comprehensive as they are critical towards building and maintaining corporate credibility and confidence. As such, the Board has adopted a Corporate Disclosure Policy and Procedures setting out the policies and procedures for the disclosure of material information of the Group. The said Policy and Procedures applies to all Directors, management, and employees of the Group. The Group’s investor relations activities are aimed at developing and maintaining a positive relationship with analysts, current and potential shareholders through active two-way communication. The Company’s website contains dedicated sections on corporate information and financial information. II. Conduct of General Meetings The AGM is the principal forum for dialogue and interaction with shareholders. It provides the opportunity for shareholders to raise questions relating to the proposed resolutions as well as the Group’s business operations and affairs. The Notice of AGM is circulated at least twenty-eight (28) days before the date of meeting to ensure that shareholders are given sufficient time to read and consider the resolutions to be resolved. Notice of the 6th AGM was issued to shareholders on 29 April 2022, being more than 28 days in advance of the scheduled AGM which was held on 17 June 2022. The 6th AGM of the Company held on 17 June 2022 was conducted virtually through live streaming from the broadcast venue. Shareholders and proxies participated at the 6th AGM remotely using the Remote Participation and Voting (“RPV”) facilities without the need to be physically present at the meeting venue. The forthcoming 7th AGM of the Company will continue to be conducted virtually i.e. through live streaming and using RPV facilities to give shareholders and/or proxies the opportunity to participate in the AGM effectively. To support meaningful engagement, the virtual AGM is aimed to provide shareholders with a similar level of participation as compared to a physical AGM. In the conduct of virtual AGM, shareholders are encouraged to participate, speak and vote remotely using the RPV facility. Shareholders who are unable to attend are allowed to appoint their own proxy(ies) or appoint the Chairman as their proxy to attend and vote on their behalf. To encourage engagement between the Directors and shareholders, shareholders were invited to submit questions before the AGM to Tricor Investor & Issuing House Services Sdn Bhd’s (“Tricor”) TIIH Online website at https://tiih.online in relation to the agenda items for the 6th AGM. Shareholders were also given the opportunity to raise questions and seek clarifications by submitting their questions to the Query Box in the RPV during the conduct of the 6th AGM. The Administrative Details for the 6th AGM was circulated to all shareholders and make available at the Bursa Securities’ and Company’s website, detailing the procedures to register, participate and vote remotely at the 6th AGM. ANNUAL REPORT 2022 62
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