CORPORATE GOVERNANCE OVERVIEW STATEMENT CONT’D PRINCIPLE C – INTEGRITY IN CORPORATE REPORTING AND MEANINGFUL RELATIONSHIP WITH SHAREHOLDERS I. COMMUNICATION WITH STAKEHOLDERS Dialogue between the Company and Investors The Company values dialogue with investors and recognises the importance of being transparent and accountable to its shareholders. Effective communication with shareholders provides a better appreciation of the Company’s objectives, while also makes the Management more aware of the expectations and concern of the shareholders. As such, the Company adheres strictly to the disclosures and announcements including quarterly results and material transactions and events via Bursa LINK accordingly. Investor information of the Company, the Annual Report, financial results, Board Charter, Terms of Reference of Board Committees and other policies can be accessed on the Company’s website at www.ghl.com. Dato’ Chan Choy Lin, Carol, the Chairman of ARC, is available to investors who have concerns that cannot be addressed through the Chairman and Group CEO. II. CONDUCT OF GENERAL MEETINGS Annual General Meeting (“AGM”) The AGM is the principal forum for dialogue with our shareholders. At each AGM, the Board presents to the shareholders, the performance of the business for the financial year. As part of the Company’s precautionary measures, the 29th AGM was held on 31 May 2023 entirely through live streaming from the broadcast venue at Kuala Lumpur Headquarters using Remote Participation and Voting facilities. All Directors were present either physically or virtually at the AGM to respond to questions raised by the shareholders or proxies. Each special business is included in the notice of AGM will be accompanied by a full explanation of the effects of a proposed resolution to facilitate understanding and evaluation of the issues involved. Separate resolution is proposed for separate issues at the meeting. In line with the poll voting requirement under Paragraph 8.29A of the MMLR, all resolutions passed by the shareholders at the previous AGM were voted by way of a poll. An independent external party was appointed as scrutineers for the electronic poll voting process. The Chairman announced the voting results of all the resolutions tabled before the closure of the AGM and the outcome of the AGM is released to Bursa Malaysia Securities Berhad on the same day. The minutes of the AGM is available on the Company’s website at www.ghl.com. FOCUS AREA ON CORPORATE GOVERNANCE The Board recognises that corporate governance is imperative for the Group, especially in the relatively challenging economic environment. Against the aforementioned setting, during the year under review, the Board directed its focus on the core duties of the Board which is grounded on the creation of long-term value for shareholders. The Board will continue to enhance the corporate disclosure requirements in the best interest of the Company’s shareholders and stakeholders and continue to increase its focus towards embracing ESG into the Group’s daily operations. The Board approved this Statement in accordance with Board’s resolution passed on 27 March 2024. 54 GHL SYSTEMS BERHAD 199401007361 (293040-D)
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