4. The Form of Proxy and/or documents relating to the appointment of proxy for the 41st AGM shall be deposited or submitted in the following manner not less than fortyeight (48) hours before the time for holding the 41st AGM or no later than 10.00 a.m., Tuesday, 14 May 2024, in accordance with the Company’s Constitution: (i) In hard copy form The Form of Proxy, Corporate Representative, Power of Attorney or other authority, if any, under which it is signed or a notarially certified copy of that power of authority shall be deposited at the office of the Share Registrar of the Company, Boardroom Share Registrars Sdn Bhd, 11th Floor, Menara Symphony, No. 5, Jalan Prof. Khoo Kay Kim, Seksyen 13, 46200 Petaling Jaya, Selangor Darul Ehsan or by fax to +603-7890 4670. (ii) By Boardroom Smart Investor Portal Online via the Boardroom Smart Investor Portal at https://investor.boardroomlimited.com, which is free and available to all individual Depositors. REVOCATION OF PROXY If you have submitted your Form of Proxy prior to the AGM and subsequently decide to appoint another person or wish to participate in the live streaming of the 41st AGM by yourself, please write in to bsr.helpdesk@boardroomlimited.com to revoke the earlier appointed proxy not less than forty-eight (48) hours before the time for holding the 41st AGM or no later than 10.00 a.m., Tuesday, 14 May 2024. Upon the revocation, your proxy(ies) will not be allowed to participate in the 41st AGM. In such an event, you should advise your proxy(ies) accordingly. LODGEMENT OF FORM OF PROXY VIA BOARDROOM SMART INVESTOR PORTAL Step 1 – Register Online with Boardroom Smart Investor Online Portal (for first-time registration only) a) Access website https://investor.boardroomlimited.com b) Click Register to sign up as a user. c) Complete the registration and upload a softcopy of your MyKAD (for Malaysian) front and back or Passport (for non-Malaysian) in JPEG, PNG or PDF format. d) Please enter a valid email address and wait for Boardroom’s email verification. e) Once your email address is verified, you will be re-directed to BSIP Online for verification of mobile number. Click on “Request OTP Code” and an OTP code will be sent to the registered mobile number. You will need to enter the OTP Code and click “Enter” to complete the process. f) Your registration will be verified and approved within one (1) business day and an email notification will be provided. Step 2 – eProxy Lodgement a) Login to https://investor.boardroomlimited.com using your User ID and Password above. b) Select and click on Corporate Meeting Go to “BANK ISLAM 41ST VIRTUAL ANNUAL GENERAL MEETING” and click “Enter”. c) Go to “PROXY” and click on “Submit eProxy Form”. d) Read and agree to the Terms & Conditions. e) Enter your CDS account number and insert the number of securities. f) Appoint your proxy(ies) or the Chairman of the AGM and enter the required particulars for your proxy(ies). g) Indicate your voting instructions – For, Against or Abstain, otherwise your proxy(ies) will decide your votes. h) Review and confirm your proxy(ies) appointment. i) Click “Submit”. j) Download or print the eProxy form acknowledgment. VOTING PROCEDURE Please refer to the Annexure on the Voting Procedure prepared by Boardroom together with this Administrative Details. 502 Bank Islam Malaysia Berhad ◆ Integrated Annual Report 2023 Administrative Guide for the 41st Annual General Meeting (“41st AGM”)
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