ANNUAL GENERAL MEETING The Annual General Meeting (AGM) is a primary platform for a two-way interaction between shareholders and the Board. The Board ensures that shareholders are given sufficient notice to consider the resolutions that well be tabled, discussed and decided at the AGM. The AGM Notice includes details of resolutions proposed along with any relevant information and reports. The notice and agenda of our second AGM, following the listing of Bank Islam in 2021, together with Forms of Proxy were circulated to shareholders on 25 April 2023, which was twenty-eight (28) days before the 40th AGM held on 26 May 2023 well in advance of the twenty-one (21) day requirement under the CA 2016 and the MMLR of Bursa Malaysia. Each item of ordinary business included in the notice of the AGM was accompanied by an explanatory statement on the effects of the proposed resolution. All Directors attended and participated in the AGM which was conducted online using an Online Meeting Platform provided by the Boardroom Share Registrars Sdn Bhd (Boardroom). The GCEO, Company Secretary, Group Chief Financial Officer, Group Signing Partner of Messrs PricewaterhouseCoopers, the External Audit Partner, the Poll Administrator and Scrutineer also attended and participated in the virtual AGM together with the Management and 79.13% equity holders. The proceedings of the AGM included the presentation by the Group on the business performance and prospects of the Group for the FY2023, a presentation of the detailed responses to questions raised by the MSWG prior to the AGM and a Q&A session during which the Chairman invited the shareholders to use the query box facility to submit questions (real time) during the meeting, before presenting the resolutions and putting them forward for voting. Bank Islam has leveraged technology to facilitate greater participation and enhance the proceedings of the AGM. Resolutions during the AGM were submitted via online electronic poll voting to enable shareholders to cast their votes. The Share Registrar, Boardroom, acted as Poll Administrator to conduct the online electronic polling process. SKY Corporate Services Sdn Bhd was appointed as Independent Scrutineer to verify the poll results. The Chairman, who chaired the proceedings provided fair opportunity and time to all shareholders to exercise their rights to raise questions and make recommendations. The proceedings of the AGM, together with the GCEO’s presentation materials, MSWG’s Q&A and Key Matters Discussed were recorded in the minutes of the meetings. The Minutes of the AGM which were duly confirmed and signed by the Chairman of the AGM, were posted on Bank Islam’s website at www. bankislam.com within thirty (30) business days from the date of the AGM. WEBSITE Bank Islam’s Group website provides a brief description of its history, current operations and strategy, as well as an archive of news and historical financial data on the Group and details of upcoming investor relations events. 223 1 2 3 4 5 6 7 8 9 www.bankislam.com ACCOUNTABILITY
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