Procedure Action Prior to AGM Date Corporate Shareholders, Authorised Nominee and Exempt Authorised Nominee Via Email (a) Write in to Boardroom at bsr.helpdesk@boardroomlimited.com by providing the name of Member, CDS Account Number accompanied with the Certificate of Appointment of Corporate Representative or Form of Proxy to submit the request. (b) Please provide a copy of corporate representative’s or proxy holder’s MyKad/Identification Card (front and back) or Passport as well as his/her email address. (c) You will receive notification from Boardroom that your request has been received. (d) Upon system verification of your registration against the General Meeting ROD as at 19 May 2023, you will receive your remote access User ID and Password along with the email from Boardroom if your registration is approved. (e) Please note that one (1) user ID and password can only log on to one (1) device at a time. Via BSIP (a) Open an internet browser. Latest version of Chrome, Firefox, Safari, Edge or Opera is recommended. (b) Go to BSIP website at https://investor.boardroomlimited.com (c) Login with your registered email address and password. [Note: If you do not have an account with BSIP, please sign-up/register with BSIP for free – refer to Item Step 1 for guide.] (d) Select and click on Meeting Event(s). (e) Go to BANK ISLAM 40TH VIRTUAL ANNUAL GENERAL MEETING and click Enter. (f) Click on Submit eProxy Form. (g) Proceed to download the file format for Submission of Proxy Form from BSIP. (h) Prepare the file for the appointment of proxies by inserting the required data. (i) Proceed to download the duly completed proxy appointment file. (j) Review and confirm your proxy appointment and click Submit. (k) Download or print the eProxy form as acknowledgement. Please note that the closing for submission of request is by Wednesday, 24 May 2023 at 10.00 a.m. On the day of the AGM 3. Login to Meeting Platform (a) The Meeting Platform will be opened for login one (1) hour before the commencement of the 40th AGM. (b) The Meeting Platform can be accessed via one of the following: • Launch the meeting platform by scanning the QR Code given to you in the user login guide along with your remote participation User ID and Password; OR • Navigate to the website at https://meeting.boardroomlimited.my (c) Enter the Meeting ID No. and sign in with the user ID and password provided to you via the email notification in Step 2. Integrated Report 2022 474 Administrative Guide For the 40th Annual General Meeting
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