Yinson Annual Report 2021

338 YINSON HOLDINGS BERHAD SECTION 08 : ANNUAL GENERAL MEETING ADMINISTRATIVE DETAILS For the 28 th Annual General Meeting In light of the Covid-19 pandemic, the 28 th AGM of the Company shall be conducted on a fully virtual basis by way of live streaming and online remote voting via Remote Participation and Voting (“RPV”) facilities. The meeting will be conducted online (without a physical meeting venue) and shareholders will participate by audio and/ or video capabilities. The only venue involved is the broadcast venue which will only admit individuals who are essential to organising the fully virtual general meeting. This is done out of concern for the health and wellbeing of the Shareholders of the Company. Yinson shall conduct a fully virtual general meeting for its 28 th AGM on the date, time and at the broadcast venue as set out below: Date : Thursday, 15 July 2021 Time : 10.30 a.m. (Malaysia time) Broadcast venue : Rising Cloud Boardroom, Level 16, Menara South Point, Mid Valley City, Medan Syed Putra Selatan, 59200 Kuala Lumpur, Malaysia We have provided the broadcast venue address above to comply to Section 327(2) of the Companies Act 2016 and Clause 49(E) of the Company’s Constitution. Shareholders from the public should not be physically present, and will not be admitted, at the broadcast venue on the day of the 28 th AGM. ADMINISTRATIVE GUIDE OF FULLY VIRTUAL GENERAL MEETING Remote Participation and Voting at a fully virtual AGM 1. Shareholders shall attend the 28 th AGM through the Securities Services e-Portal accessible at www.sshsb.net.my/login . Securities Services e-Portal is a secure online platform provided by SS E Solutions Sdn. Bhd. , whom Yinson has engaged to allow individual and body corporate shareholders, through their appointed representatives, to: t 4VCNJU QSPYZ GPSNT FMFDUSPOJDBMMZ o QBQFSMFTT TVCNJTTJPO t 3FHJTUFS GPS SFNPUF QBSUJDJQBUJPO BOE WPUJOH BU NFFUJOHT t "UUFOE BOE QBSUJDJQBUF JO NFFUJOHT WJB MJWF TUSFBNJOH t 7PUF POMJOF PO SFTPMVUJPOT UBCMFE BU NFFUJOHT (referred to as “e-Services”) All users are to read, agree and abide to all the Terms and Conditions of Use and Privacy Policy as required throughout the Security Services e-Portal. 2. With the RPV facilities, you may exercise your right as a shareholder of the Company to participate and vote at the 28 th AGM through the e-Services, from the comfort of your home. Shareholders may use the text box to submit questions real time during the meeting. Shareholders may also send questions relating to AGM agenda items before the meeting to corpcomms@yinson.com . General Meeting Record of Depositors (“ROD”) 3. The Company has requested Bursa Malaysia Depository Sdn Bhd to issue a General Meeting ROD as at 8 July 2021 . Only a depositor whose name appears on the aforesaid ROD shall be entitled to attend the 28 th AGM or appoint proxies to attend and/ or vote on his/ her behalf. Proxy 4. If a shareholder is not able to attend the AGM via RPV facilities on 15 July 2021, he/ she can appoint the Chairman of the meeting as his/ her proxy and indicate the voting instructions in the Form of Proxy. Please submit your Form of Proxy to the Share Registrar by fax to +603-2094 9940 or by email to eservices@sshsb.com.my . Alternatively, you may submit an e-Proxy Form via Securities Services e-Portal , no later than 10.30 a.m. on Tuesday, 13 July 2021 . A shareholder who has appointed a proxy may revoke his/ her appointment should he/ she decide to personally participate in the AGM subsequently. Please contact the Share Registrar no later than 10.30 a.m. on Tuesday, 13 July 2021 to request revocation.