Yinson Annual Report 2021

168 YINSON HOLDINGS BERHAD SECTION 06 : GOVERNANCE Part II – Conduct of General Meetings Intended Outcome 12.0 Shareholders are able to participate, engage the board and senior management effectively and make informed voting decisions at General Meetings. Annual General Meeting The AGM is the principal communication forum for Shareholders. In light of the Covid-19 pandemic and as part of the initiatives to curb the spread of Covid-19, the 27 th AGM of the Company held on 16 July 2020 was conducted virtually by way of live streaming from a broadcast venue and online remote voting via Remote Participation and Voting (“RPV”) facilities. The AGM was conducted in accordance with the Guidelines Notes on Conduct of General Meetings issued by the Securities Commission on the conduct of general meetings by listed issuers and standard operating procedures issued by Majlis Keselamatan Negara (MKN). All Directors attended the 27 th AGM held by the Company on 16 July 2020. Dato’ Wee Hoe Soon @ Gooi Hoe Soon (Chairman of the Meeting), Dato’ Mohamad Nasir bin AB Latif, Datuk Abdullah bin Karim and Mr Lim Han Joeh were physically present at the broadcast venue, at Pullman Studio 3, Pullman Kuala Lumpur Bangsar, No. 1, Jalan Pantai Jaya, Tower 3, 59200 Kuala Lumpur. Mr Lim Han Weng, Mr Lim Chern Yuan, Madam Bah Kim Lian, Raja Datuk Zaharaton binti Raja Zainal Abidin, Puan Rohaya binti Mohammad Yusof and Puan Sharifah Munira bt. Syed Zaid Albar attended via remote participation. The Chairs of the Board Committees were present at the 27 th AGM to provide meaningful responses to various questions addressed to them. The shareholders were allowed to submit questions for the Chairman/ Board through a chat box embedded within the online meeting platform. The Group Financial Controller and External Auditors were also present at the 27 th AGM to respond to any queries from shareholders/ proxies. Questions that were not addressed during the Question and Answer session due to time constraint were responded to via email to the respective shareholder/ proxy after the meeting. The notice of the 27 th AGM dated 29 May 2020 was published in the Annual Report 2020, advertised in The Star, released to Bursa Securities and uploaded onto the Company’s website. The published notice included Administrative Details which provided a guide for shareholders and proxies to understand and participate in a fully virtual General Meeting including but not limited to guidelines detailing the usage of RPV facilities, General Meeting Record of Depositors, Proxy, Poll Voting and Procedures for the RPV facilities. Shareholders were given sufficient time to make the necessary arrangements for appointing proxy(ies) to attend the 27 th virtual AGM. Voting by poll was implemented for all resolutions set out in the notice of the 27 th AGM and Commercial Quest Sdn Bhd was appointed as the independent scrutineer to observe the polling procedures and verify the results. A summary of the minutes of the 27 th AGM, including the Question and Answer session, is available on the Company’s website. This CG Overview Statement was made in accordance with a resolution of the Board on 28 April 2021. CORPORATE GOVERNANCE OVERVIEW STATEMENT