Yinson Annual Report 2021

156 YINSON HOLDINGS BERHAD SECTION 06 : GOVERNANCE Company Secretary t "EWJTF UIF #PBSE PO DPSQPSBUF EJTDMPTVSFT BOE DPNQMJBODF XJUI SFMFWBOU SFHVMBUPSZ SFRVJSFNFOUT guidance and legislations. t "TTJTU JO UIF NPOJUPSJOH BOE BQQMJDBUJPO PG $( EFWFMPQNFOUT BOE QSBDUJDFT t 1SPWJEFT VQEBUFT BOE BEWJDF PO TUBUVUPSZ BOE SFHVMBUPSZ SFRVJSFNFOUT UIBU NBZ BGGFDU UIF $PNQBOZ and Directors’ duties and responsibilities. Board meetings and access to information Directors are supplied with relevant information and reports, enabling informed decisions to be made and responsibilities to be effectively discharged. Board and Board Committee meetings are scheduled and communicated in advance prior to each calendar year to encourage maximum attendance rates. Meeting notices and papers, wherever possible, are uploaded to a digital meeting software and disseminated to Board and Board Committees’ members at least seven (7) days prior, allowing convenient direct access and sufficient time to review, consider and prepare for the meetings. The deliberations and decisions of the Board and Board Committees are recorded in minutes and circulated for confirmation/ notation. The Board has direct access to the Senior Management and Company Secretaries and may obtain independent professional advice, if necessary, in accordance with procedures in the Board Charter. The attendance of the Directors at the Board and Board Committee meetings as well as the Annual General Meeting (“AGM”) during FYE 2021 are as follows: Type of Meeting Name Board AC BRMC NRC AGM Lim Han Weng 7/7 1/1 Lim Chern Yuan 7/7 4/4 1/1 Bah Kim Lian 7/7 1/1 Lim Han Joeh 7/7 1/1 Dato’ Mohamad Nasir bin AB Latif 7/7 1/1* 4/4 1/1 Dato’ Wee Hoe Soon @ Gooi Hoe Soon 7/7 5/5 4/4 4/4 1/1 Raja Datuk Zaharaton binti Raja Zainal Abidin 7/7 5/5 4/4 4/4 1/1 Datuk Abdullah bin Karim 5/7 4/5 4/4 4/4 1/1 Rohaya binti Mohammad Yusof 7/7 1/1 Sharifah Munira bt. Syed Zaid Albar 7/7 1/1 * Appointed as a Member of Audit Committee with effect from 1 October 2020. Intended Outcome 2.0 There is demarcation of responsibilities between the board, board committees and management. There is clarity in the authority of the board, its committees and individual directors. A clear demarcation of responsibilities between the Board, Board Committees and Management-level Committees is defined in the Board Charter. The Board Charter outlines the governance structure, authority and reserved matters for the Board. CORPORATE GOVERNANCE OVERVIEW STATEMENT