Yinson Annual Report 2020

77 Annual Report 2020 The Group has kickstarted an initiative to automate data input from documents and the creation of related document libraries via AI capable software. The automation allows resources to be freed up and strategically redeployed to other improvement areas. The initiative has been implemented for vendor transactions, and will be further expanded to other routine processes within the Group. Another focus for the year is improving the connectivity between offices, information accessibility, implementing standardised digital filing and enhancing access control. Build IT capabilities An IT Roadmap was presented to the Board in FYE 2019. The Roadmap is a three-year plan that clearly sets the way forward in terms of IT and digitalisation until 2021. It identifies current IT challenges, the strategy for addressing them and outlines the plan for achieving a new and enhanced IT landscape that will cater for the expected growth trajectory of the Group. The strategy will adopt the approach from cloud first, hybrid and finally on-premise solutions with assessments based upon the technical, financial and security viabilities that best suit the business and industry. The plan aligns with the Group’s overall direction to digitalise, collaborate, co-source and improve connectivity between all offices and assets. In FYE 2020, the following initiatives relating to improving Yinson’s business processes were successfully rolled out: • Domain standardisation across the Group, enabling integration of communications platforms • Phase 1 of Yinson’s Global Network Revamp, involving implementation of a new multiprotocol label switching network, resulting in better system access for office users • Support for operational digitalisation efforts for operations and projects initiatives as outlined in this section, such as ALM, IFS system, Robotics Process Automation (“RPA”), approval workflows and document review processes • Support for Group-wide communication and collaboration initiatives, in particular the Sharepoint platform. In FYE 2021, the IT team will embark into phase 2 of Yinson’s Global Network Revamp, which includes enhancing software- defined wide-area network to improve network performance for office users. In terms of automation, digitalisation and collaboration, we aim to roll out RPA projects, Sharepoint collaboration sites and workflow approval processes while also providing and advising on the IT architecture for digitalisation. 17 Nigeria Entities 1 Status Target completion to June 2020 Netherlands Entities 1 Status Started IFS Entities 1 Status Target completion December 2020 Brazil Entities 40 Status Migration completed Malaysia Entities 7 Status Migration completed Singapore Entities 6 Status 2 completed | 2 in progress 2 target September 2020 Norway Ghana Entities 1 Status Migration completed