Yinson Annual Report 2019

PRINCIPLE C: INTEGRITY IN CORPORATE REPORTING ANDMEANINGFUL RELATIONSHIP WITH STAKEHOLDERS PART I – COMMUNICATIONWITH STAKEHOLDERS Intended Outcome 11.0 There is continuous communication between the company and stakeholders to facilitate mutual understanding of each other’s objectives and expectations. Stakeholders are able to make informed decisions with respect to the business of the company, its policies on governance, the environment and social responsibility. The Board recognises the importance of being transparent and accountable to the Company’s Shareholders and prospective investors. The communication channels between shareholders and the Company include but are not limited to the following: • Meetings with institutional shareholders and investment communities; • Quarterly announcements on financial results to Bursa Securities; • Relevant announcements and circulars, when necessary; • Annual and Extraordinary General Meetings; and • Company’s website at www.yinson.comwhere shareholders and prospective investors can access corporate information, annual reports, press releases, financial information, company announcements and share prices of the Company. Stakeholder Communication Policy and Procedure The Board has adopted a Stakeholder Communication Policy and Procedure in January 2018 which focuses on promoting effective communication and provides stakeholders with complete and timely information about Yinson Group, to fairly and accurately represent the Group. This enables investors and potential investors to make proper informed investment decisions and other parties to have a balanced understanding of the Group and its objectives. The Stakeholder Communication Policy and Procedure is available on the Company’s website at www.yinson.com . Corporate Disclosure Policy The Corporate Disclosure Policy established in April 2017 sets out the determination and dissemination of sensitive and material information to investors, stakeholders, local media, investing public and other relevant persons in line with the applicable statutory and regulatory requirements. The Corporate Disclosure Policy is available on the Company’s website at www.yinson.com . The Company via its Investor Relations team, conducts periodic analyst briefings and issues press releases as and when necessary, including but not limited to its quarterly financial results and major contracts of the Group. The press release, announcements released to Bursa Securities and corporate presentations are available on the Company’s website at www.yinson.com . To maintain a high level of transparency and to effectively address any issues or concerns, the Company has dedicated electronic mails, info@yinson.com to which stakeholders can direct their queries or concerns and ir@yinson.com for investor relations purposes. PART II – CONDUCT OF GENERAL MEETINGS Intended Outcome 12.0 Shareholders are able to participate, engage with the board and senior management effectively and make informed voting decisions at general meetings. Annual General Meeting The AGM remains the principal forum for communication with Shareholders of the Company. All Directors including the Board and Board Committees’ Chairpersons together with the Senior Management team, external auditors and internal auditors were present at the 25 th AGM held on 12 July 2018 to respond to queries from Shareholders who participated in the Question and Answer session. The notice of the 25 th AGM dated 31 May 2018 was published in the 2018 Annual Report, advertised in The Star, released to Bursa Securities and uploaded onto the Company’s website. The Shareholders are given sufficient time to make the necessary arrangements for appointing proxy(ies) or attending the AGM. Corporate Governance Overview Statement Yinson Holdings Berhad ANNUAL REPORT 2019 88