Yinson Annual Report 2018

Part II – Conduct of General Meetings Intended Outcome 12.0 Shareholders are able to participate, engage the board and senior management effectively and make informed voting decisions at General Meetings. Annual General Meeting The AGM remains the principal forum for communication with Shareholders of the Company. All Directors including the Board and Board Committees’ Chairman together with the Senior Management team, external auditors and internal auditors were presence at the 24 th AGM held on 6 July 2017 for answering any queries from the Shareholders who participate in the Question and Answer sessions. The notice of the 24 th AGM was issued on 31 May 2017 and published in the 2017 Annual Report, The Star newspaper, Bursa company announcement and Company’s website. The Shareholders are given sufficient time to make the necessary arrangements for appointing proxy(ies) or attending the AGM. The Company had implemented poll voting for all resolutions set out in the notice of 24 th AGM and appointed Coopers Professional Scrutineers Sdn Bhd as the independent scrutineers to observe the polling procedures and verify the poll results. A summary of the minutes of general meeting including the question and answer session, is made available to the Shareholders at the Company’s website www.yinson.com.my . This Corporate Governance Overview Statement was made in accordance with a resolution of the Board on 3 May 2018. Other Compliance Information 1. Utilisation of Proceeds There were no proceeds raised from any corporate proposal during the financial year ended 31 January 2018. 2. Audit and Non-Audit Fees The amount of audit and non-audit fees paid to the Company’s external auditors, PricewaterhouseCoopers PLT and its affiliates for the services rendered to the Company and the Group for the financial year ended 31 January 2018 are as follows: Particulars Company RM ‘000 Group RM ‘000 Audit Fees 250 1,679 Non-Audit Fees 372 526 Percentage of Non-Audit Fees over Audit Fees >100% 31.3% The Non-Audit services rendered by the external auditors were relating to the following: Company Level 1) Provision of comfort letters for a debt issuance exercise and reviewed accounting treatments – RM291,000 2) Review of financial information for specific projects – RM81,000 Group Level 1) Professional services rendered in connection to income tax matters – RM154,000 2) Provision of comfort letters for a debt issuance exercise and reviewed accounting treatments – RM291,000 3) Review of financial information for specific projects – RM81,000 Governance Corporate Governance Overview Statement (Cont’d) 74 Yinson Holdings Berhad Annual Report 2018