PRG Holdings Berhad Annual Report 2019

ANNUAL REPORT 2019 197 NOTICE OF NINETEENTH ANNUAL GENERAL MEETING cont’d 8. To transact any other business of which due notice shall have been given in accordance with the Act and the Company’s Constitution. BY ORDER OF THE BOARD YEOH CHONG KEAT (MIA 2736) (SSM PC NO. 201908004096) LIM FEI CHIA (MAICSA 7036158) (SSM PC NO. 202008000515) Company Secretaries Kuala Lumpur 29 May 2020 NOTES: 1. In respect of deposited securities, only members whose names appear in the Record of Depositors on 23 June 2020 (General Meeting Record of Depositors) shall be eligible to attend, speak and vote at this meeting. 2. A member shall be entitled to appoint not more than two (2) proxies to attend, speak and vote at this meeting. A proxy may but need not be a member of the Company. 3. Where a member appoints two (2) proxies, the member shall specify the proportions of his/her shareholdings to be represented by each proxy failing which, the appointment shall be invalid. 4. Where a member is an exempt authorised nominee which holds ordinary shares in the Company for multiple beneficial owners in one securities account (“omnibus account”), there is no limit to the number of proxies which the exempt authorised nominee may appoint in respect of each omnibus account it holds. 5. To be valid, the original Form of Proxy, duly completed must be deposited at the registered office of the Company at Suite 11.1A, Level 11, Menara Weld, 76 Jalan Raja Chulan, 50200 Kuala Lumpur not less than forty-eight (48) hours before the time appointed for holding the meeting or at any adjournment thereof. 6. If the appointor is a corporation the Form of Proxy must be executed under its common seal or under the hand of an officer or attorney duly authorised. 7. Pursuant to Paragraph 8.29A(1) of the Main Market Listing Requirements of Bursa Securities, all resolutions set out in the Notice of this meeting will be put to vote by way of poll. 8. Audited Financial Statements for year ended 31 December 2019 The Audited Financial Statements for the financial year ended 31 December 2019 are laid in accordance with Section 340(1)(a) of the Act for discussion only and do not require shareholders’ approval. As such, this item will not be put forward for voting by shareholders of the Company. 9. Personal Data Privacy The Personal Data Protection Act 2010, which regulates the processing of personal data in commercial transactions, applies to the Company. By providing to the Company and/or its agents the personal data which may include the name, contact details and mailing address, a member of the Company hereby consent, agree and authorise the processing and/ or disclosure of any personal data of or relating to the member for the purposes of issuing the notice of this meeting and convening the meeting (including any adjournment thereof), including but not limited to preparation and compilation of documents and other matters, whether or not supplied by the member. The member further confirms to have obtained the consent, agreement and authorisation of all persons whose personal data the member have disclosed and/or processed in connection with the foregoing.