KUB Malaysia Berhad Annual Report 2021

(iii) You may also opt to submit your Proxy Form via e-Proxy system, which procedures are mentioned below: Step 1 – Register Online with Boardroom Smart Investor Portal (for first time registration) [Note: Please refer to Item 2, Step 1 above for the procedures] Step 2 – e-Proxy Lodgement (a) Login to https://investor.boardroomlimited.com using your user ID and password. (b) Select ‘ KUB Virtual AGM ’ from the list of Corporate Meetings and click ‘ Enter ’. (c) Click on ‘ Submit eProxy Form ’. (d) Read and accept the General Terms and Conditions by clicking ‘ Next ’. (e) Enter your CDS Account Number and number of securities held. (f) Select your proxy – either the Chairman of the meeting or individual named proxy(ies) and enter the required particulars of your proxy(ies). (g) Indicate your voting instructions – FOR or AGAINST, otherwise your proxy will decide your vote. (h) Review and confirm your proxy appointment. (i) Click ‘ Apply ’. (j) Download or print the eProxy form as acknowledgement. (iv) Please do not submit any Proxy Form if you wish to participate in the Meeting yourself. A shareholder will not be allowed to participate if he/she has appointed a proxy. (v) If you have submitted the Proxy Form and subsequently decide to participate in the Meeting, please write to bsr.helpdesk@boardroomlimited.com to revoke the appointment of your proxy(ies) not less than forty-eight (48) hours before theAGMwhich is on Tuesday, 26October2021at 10.00a.m. . Your proxy(ies) on revocationwouldnot be allowed to participate in the Meeting. In such event, you should advise your proxy(ies) accordingly. 4. Voting Procedures (i) The voting will be conducted by poll in accordance with Paragraph 8.29A of Bursa Malaysia Securities Berhad Main Market Listing Requirements. The Company has appointed Boardroom Share Registrars Sdn Bhd as Poll Administrator to conduct the poll by way of electronic voting (‘E-Voting’). A Scrutineer will be appointed to verify the poll results. (ii) The E-Voting may be carried out using personal smart mobile phones, tablets or laptops. There are two (2) methods to access the facilities, namely: • Scan the QR Code provided in the email notification; OR • Navigate to the website at https://meeting.boardroomlimited.my (iii) Please note that the above options are available to (i) Individual Members (ii) Corporate Shareholder (iii) Authorised Nominee and (iv) Exempt Authorised Nominee . (iv) You will be able to view a live webcast of the Meeting, ask questions and submit your votes in real time whilst the meeting is in progress. (v) Shareholders can vote on the resolution at any time from the commencement of the AGM at 10.00 a.m. until the end of the voting session which will be announced by the Chairman of the meeting. (vi) Upon completion of the voting session, the Scrutineer will verify and announce the poll results followed by the Chairman’s declaration whether the resolution is duly passed or not. 157 ANNUAL REPORT 2021 OTHER CORPORATE INFORMATION