KUB Malaysia Berhad Annual Report 2021

ADMINISTRATIVE DETAILS FOR THE 56 TH ANNUAL GENERAL MEETING (‘AGM’) KUB MALAYSIA BERHAD (‘KUB’ or ‘the Company’) DATE : THURSDAY, 28 OCTOBER 2021 TIME : 10.00 A.M. ONLINE MEETING PLATFORM : https://meeting.boardroomlimited.my (Domain Registration No. with MYNIC - D6A357657) BROADCAST VENUE : BOARD ROOM, KUB MALAYSIA BERHAD, SUITE A-22-1, LEVEL 22, HAMPSHIRE PLACE OFFICE, 157 HAMPSHIRE, NO. 1 JALAN MAYANG SARI, 50450 KUALA LUMPUR 1. Fully virtual AGM (i) The AGM will be conducted on a fully virtual basis through live streaming and online remote voting using the REMOTE PARTICIPATION AND ELECTRONIC VOTING (‘RPEV’) facilities pursuant to Section 327 of the Companies Act, 2016 (‘CA 2016’) and Clause 63(c) of the Constitution of the Company. (ii) No shareholders/proxies shall be physically present at the broadcast venue . The Meeting is in compliance with Section 327(2) of the CA 2016 which provides that the main venue of the AGM shall be in Malaysia and the chairperson must be present at the main venue of the AGM. The fully virtual Meeting will enable the shareholders/proxies to participate in the proceedings without the need to be physically present, given the current circumstances relating to COVID-19 and best health practices. (iii) The Company will be using the online meeting platform of Boardroom Share Registrars Sdn Bhd at https://meeting.boardroomlimited.my (‘the Meeting Portal’). With this RPEV facility, you may exercise your right as a shareholder of the Company to participate (including to pose questions to the Board/Management of the Company) and vote at the comfort of your home. 2. Remote Participation and Electronic Voting (‘RPEV’) Before you can access the Meeting portal, please follow the steps below to register for the RPEV facilities: Step 1 – Register Online with Boardroom Smart Investor Portal (for first time registration) [Note: If you have already signed up with Boardroom Smart Investor Portal, you are not required to register again. You may proceed to Step 2 and Submit request for Remote Participation user ID and password]. (a) Access the website https://investor.boardroomlimited.com (b) Click << Register >> to sign up as a user. (c) Complete registration and upload softcopy of MyKAD or Passport (front and back in JPG , PNG or PDF format). (d) Please enter a valid email address and wait for Boardroom’s email verification. (e) Your registration will be verified and approved within (1) one business day and an email notification will be provided. Step 2 – Submit Request for Remote Participation User ID and Password for the AGM [Note: The registration for remote access will be opened on Wednesday, 29 September 2021 at 10.00 a.m. and closed on Tuesday, 26 October 2021 at 10.00 a.m. ] 155 ANNUAL REPORT 2021 OTHER CORPORATE INFORMATION