Kimlun Corporation Berhad Annual Report 2020

The Board will review the Code of Conduct regularly to ensure that it continues to remain relevant and appropriate. The last review of the Code of Conduct was on 27 November 2020. In addition, the Company has developed an Anti-Bribery and Corruption Policy (“ABC Policy”) to set out the responsibilities of the Group to comply with laws against bribery and corruption and provide guidance to the Directors, employees and business associates on standard of behaviour to which they must adhere to and how to recognise and deal with bribery and corruption issues, to ensure that the Group’s business is conducted in an ethical manner with integrity and honesty. The ABC Policy which complements the Code will be reviewed periodically by the Board. The Code of Conduct and ABC Policy are made available for reference in the Company’s website at http://www.kimlun.com . Whistleblowing Policy The Board is committed to achieving and maintaining the highest standards of integrity, openness, probity and accountability in the conduct of its businesses and operations. It aspires to conduct its affairs in an ethical, responsible and transparent manner. Whistle blowing is a specific means by which an individual, whether employee or otherwise, can report or disclose through established channels, concerns about unethical behavior, malpractices, illegal acts or failure to comply with regulatory requirements that is taking place / has taken place / may take place in the future, without fear of reprisal or victimization, in a responsible and effective manner. The policy addresses the following areas: t 1PMJDZ 4UBUFNFOU t 4DPQF PG 1PMJDZ t 3FQPSUJOH 1SPDFEVSF t *OWFTUJHBUJPO 1SPDFEVSF t 1SPUFDUJPO BOE $POGJEFOUJBMJUZ BOE t "DLOPXMFEHFNFOU BOE 3FDPHOJUJPO The Policy also provides the contact details of the Chairman of AC, should the reporting individual is in doubt of the Management’s independence and objectivity on the concerns raised. COMPANY SECRETARIES All the Company Secretaries of the Company are qualified to act as Company Secretary under Section 235(2) of the CA 2016. The Company Secretary plays an important advisory role and is a source of information and advice to the Board and Committees on issues relating to compliance with laws, rules, procedures and regulations affecting the Company and Group. The Board shall ensure that the Company Secretaries remain competent to fulfill the function for which they have been appointed. In this respect, the appointment and removal of the Company Secretaries are matters for the Board to consider as a whole. The specific responsibilities of the Company Secretaries include, but are not limited to the following: (a) manage all Board and Board Committee meeting logistics, attend and record minutes of all board and committee meetings and facilitate Board communication; (b) advise the Board on its roles and responsibilities; (c) facilitate the orientation of new directors and assists in directors’ training and development; (d) advise the Board on corporate disclosures and compliance with company and securities regulations and listing requirements; (e) manage processes pertaining to the annual shareholder meeting; (f) monitor corporate governance developments and assist the Board in applying governance practices to meet the Board’s needs and stakeholders’ expectation; and (g) serve as a focal point for stakeholders’ communication and engagement on corporate governance issues. The Company Secretary’s appointments and resignations are subject to Board’s approval. B. EFFECTIVE AUDIT AND RISK MANAGEMENT Financial Reporting The Board aims to present a balanced, clear and meaningful assessment of the Group’s financial performance and position, and prospects in presenting the annual financial statements and quarterly reports as well as announcements to Bursa Securities. The Board is assisted by the AC in reviewing the Group’s financial reporting processes and accuracy of its financial results, and scrutinising information for disclosure to ensure compliance with applicable approved accounting standards in Malaysia and the provisions of the CA 2016. CORPORATE GOVERNANCE OVERVIEW STATEMENT Annual Report 2020 044