Kimlun Corporation Berhad Annual Report 2019

STRENGTHEN RELATIONSHIP BETWEEN COMPANY AND SHAREHOLDERS The Company dispatches its notice of AGM to shareholders at least 28 days before the AGM, in advance of the notice period as required under the CA 2016 and MMLR. The additional time given to shareholders allows them to go through the Annual Report and Circular to shareholders, and make the necessary attendance and voting arrangements. The Company allows a member to appoint a proxy who may be a member of the Company. If the proxy is not a member of the Company, he/she need not be an advocate, an approved company auditor or a person approved by the Companies Commission of Malaysia. The Company has also removed the limit on the number of proxies to be appointed by an exempt authorised nominee with shares in the Company for Omnibus account to allow greater participation of beneficial owners of shares at general meetings of the Company. The Constitution of the Company further accord proxies the same rights as members to attend, participate, speak and vote at the general meeting. Essentially, a corporate representative, proxy or attorney is entitled to attend, speak and vote as if they were a member of the Company. The AGM is the principal forum for dialogue with individual shareholders, as it provides shareholders the opportunity to ask questions about the resolutions being proposed or about the Group’s operations in general. In every AGM, the CEO or FD conducts a presentation on the performance of the Group and encourages the shareholders to enquire about the Group’s performance. The Directors, Company Secretary and the Company’s external auditors are available to respond to the queries raised. The Share Registrar is available to attend to matters relating to shareholders’ interests. Summary of key matters discussed at the AGM was published on the Company’s website at http://www.kimlun.com . Extraordinary General Meetings (“EGM”) are held as and when required. When an EGM is held to obtain shareholders’ approval on certain business or corporate proposals, comprehensive circulars to shareholders will be sent within prescribed deadlines in accordance with regulatory and statutory provisions. The Board put all resolutions to vote by poll and make an announcement of the detailed results showing the number of votes cast for and against each resolution. This statement is made in accordance with the resolution of the Board of Directors dated 22 April 2020. Annual Report 2019 Kimlun Corporation Berhad CORPORATE GOVERNANCE OVERVIEW STATEMENT (cont’d) 44