Kimlun Corporation Berhad Annual Report 2018

Kimlun Corporation Berhad 39 CORPORATE GOVERNANCE OVERVIEW STATEMENT Code of Conduct The Directors, officers and employees of the Group are required to observe the Company’s Corporate Code of Conduct. The core areas of conduct under the Code include the following:- (a) conflict of interest; (b) confidential information; (c) fair dealing; (d) protection of company assets and property; (e) knowledge and information; (f) employment practices; and (g) reporting of illegal and/or unethical behavior The Board will review the Code regularly to ensure that it continues to remain relevant and appropriate. The Code is made available for reference in the Company’s website at http://www.kimlun.com. Whistleblowing Policy The Board is committed to achieving and maintaining the highest standards of integrity, openness, probity and accountability in the conduct of its businesses and operations. It aspires to conduct its affairs in an ethical, responsible and transparent manner. Whistle blowing is a specific means by which an individual, whether employee or otherwise, can report or disclose through established channels, concerns about unethical behavior, malpractices, illegal acts or failure to comply with regulatory requirements that is taking place / has taken place / may take place in the future, without fear of reprisal or victimization, in a responsible and effective manner. The policy addresses the following areas: • Policy Statement; • Scope of Policy; • Reporting Procedure; • Investigation Procedure; and • Protection and Confidentiality. The Policy also provides the contact details of the Chairman of AC, should the reporting individual is in doubt of the Management’s independence and objectivity on the concerns raised. COMPANY SECRETARIES All the Company Secretaries of the Company are qualified to act as Company Secretary under Section 235(2) of the Companies Act 2016. The Company Secretary plays an important advisory role and is a source of information and advice to the Board and Committees on issues relating to compliance with laws, rules, procedures and regulations affecting the Company and Group. The Board shall ensure that the Company Secretaries remain competent to fulfill the function for which they have been appointed. In this respect, the appointment and removal of the Company Secretaries are matters for the Board to consider as a whole. The specific responsibilities of the Company Secretaries include, but are not limited to the following: (a) manage all Board and Board Committee meeting logistics, attend and record minutes of all board and committee meetings and facilitate Board communication; (b) advise the Board on its roles and responsibilities; (c) facilitate the orientation of new directors and assists in directors training and development; (d) advise the Board on corporate disclosures and compliance with company and securities regulations and listing requirements; (e) manage processes pertaining to the annual shareholder meeting; (f) monitor corporate governance developments and assist the Board in applying governance practices to meet the Board’s needs and stakeholders’ expectation; and (g) serve as a focal point for stakeholders’ communication and engagement on corporate governance issues. The Company Secretary’s appointments and resignations are subject to Board’s approval. (cont’d)