GHL System Berhad Annual Report 2020

48 G H L S Y S T E M S B E R H A D 1 9 9 4 0 1 0 0 7 3 6 1 ( 2 9 3 0 4 0 - D ) CORPORATE GOVERNANCE OVERVIEW STATEMENT CONT’D PRINCIPLE B: EFFECTIVE AUDIT AND RISK MANAGEMENT (Cont’d) II. RISK MANAGEMENT AND INTERNAL CONTROL FRAMEWORK (Cont’d) Sustainability Strategies The Board is mindful of the importance of good corporate governance practices in the application of sustainability practices throughout the Group, communities and environment, the benefits of which are believed to translate into better corporate performance and value creation for its shareholders. The Board believes that the Group’s activities which demonstrate its commitment towards creating a better environment, social and sustainability during FY2020, as well as various communication channels established for stakeholders to communicate with the Company, are disclosed in the Sustainability Statement included in this Annual Report. PRINCIPLE C – INTEGRITY IN CORPORATE REPORTING AND MEANINGFUL RELATIONSHIP WITH SHAREHOLDERS I. COMMUNICATION WITH STAKEHOLDERS Dialogue between the Company and Investors The Company values dialogue with investors and recognises the importance of being transparent and accountable to its shareholders. Effective communication with shareholders provides a better appreciation of the Company’s objectives, while also makes the Management more aware of the expectations and concern of the shareholders. As such, the Company adheres strictly to the disclosure requirements under Bursa’s MMLR to announce results of the Group quarterly via Bursa Link and material transactions and events accordingly. Investor information of the Company, the Annual Report, financial results, Board Charter and terms of reference of Board Committees can be accessed on the Company’s website at www.ghl.com. Dato’ Chan Choy Lin, Carol the Chairman of ARC, is available to investors who have concerns that cannot be addressed through the Chairman and Group CEO. II. CONDUCT OF GENERAL MEETINGS Annual General Meeting (“AGM”) The AGM is the principal forum for dialogue with the shareholders. At each AGM, the Board presents to the shareholders, the performance of the business for the financial year. In view of the COVID-19 pandemic and as part of the Company’s precautionary measures, the 26th AGM was held on 26 August 2020 entirely through live streaming from the broadcast venue at Kuala Lumpur Headquarters using Remote Participation and Voting Facilities. All directors were present both physically and virtually at the AGM to respond to questions raised by the shareholders or proxies. Each special business is included in the notice of AGM will be accompanied by a full explanation of the effects of a proposed resolution to facilitate understanding and evaluation of the issues involved. Separate resolution is proposed for separate issues at the meeting and the Chairman declares the number of proxy votes received both for, and against each separate resolution. In line with the poll voting requirement under Paragraph 8.29A of the MMLR of Bursa Securities; all resolutions passed by the shareholders at the previous AGM were voted by way of a poll. An independent external party was appointed as scrutineers for the electronic poll voting process. The Chairman announced the voting results of all the resolutions tabled before the closure of the AGM and the outcome of the AGM is released to Bursa Malaysia Securities Berhad on the same meeting day. The summary of the AGM proceedings is available on the Company’s website at www.ghl.com . The Board approved this Statement in accordance with Board’s Resolution dated 25 March 2021.