GHL System Berhad Annual Report 2019

A N N U A L R E P O R T 2 0 1 9 55 PRINCIPLE C – INTEGRITY IN CORPORATE REPORTING AND MEANINGFUL RELATIONSHIP WITH SHAREHOLDERS I. COMMUNICATION WITH STAKEHOLDERS Dialogue between the Company and Investors The Company values dialogue with investors and recognises the importance of being transparent and accountable to its shareholders. Effective communication with shareholders provides a better appreciation of the Company’s objectives, while also makes the Management more aware of the expectations and concern of the shareholders. As such, the Company adheres strictly to the disclosure requirements under Bursa’s MMLR to announce results of the Group quarterly via Bursa Link and material transactions and events accordingly. Investor information of the Company, the Annual Report, financial results, Board Charter and terms of reference of Board Committees can be accessed on the Company’s website at www.ghl.com . Dato’ Chan Choy Lin, Carol the Chairman of ARC, is available to investors who have concerns that cannot be addressed through the Chairman and Group CEO. II. CONDUCT OF GENERAL MEETINGS Annual General Meeting (“AGM”) The AGM is the principal forum for dialogue with the shareholders. At each AGM, the Board presents to the shareholders, the performance of the business for the financial year. At the 25th AGM held on 30 May 2019, all Directors, with the exception of Mr. Ali Zaynalabidin Haeri Mazanderani and Mr. Matteo Stefanel, were present in person to engage directly with the shareholders for their stewardship of the Company. Each special business is included in the notice of AGM will be accompanied by a full explanation of the effects of a proposed resolution to facilitate understanding and evaluation of the issues involved. Separate resolution is proposed for separate issues at the meeting and the Chairman declares the number of proxy votes received both for, and against each separate resolution. In line with the poll voting requirement under Paragraph 8.29A of the Main Listing Requirements of Bursa Securities; all resolutions passed by the shareholders at the previous AGM were voted by way of a poll. An independent external party was appointed as scrutineers for the electronic poll voting process. The Chairman announced the voting results of all the resolutions tabled before the closure of the AGM and the outcome of the AGM is released to Bursa Malaysia Securities Berhad on the same meeting day. The summary of the AGM proceedings is available on the Company’s website at www.ghl.com . The Board approved this Statement in accordance with Board’s Resolution dated 15 May 2020. CORPORATE GOVERNANCE OVERVIEW STATEMENT CONT’D