GHL System Berhad Annual Report 2018

G H L S y s t e m S B e r h a d ( 2 9 3 0 4 0 - D ) 38 PRINCIPLE C: INTEGRITY IN CORPORATE REPORTING AND MEANINGFUL RELATIONSHIP WITH STAKEHOLDERS VI. Communication with Stakeholders The Company values dialogue with investors and recognises the importance of being transparent and accountable to its shareholders. Effective communication with stakeholders provides a better appreciation of the Company’s objectives, while also makes the Management more aware of the expectations and concern of the shareholders. As such, the Company adheres strictly to the disclosure requirements under Bursa’s MMLR to announce results of the Group quarterly via Bursa Link and material transactions and events accordingly. Investor information of the Company, the Annual Report, financial results, Board Charter and Terms of Reference of Board Committees can be accessed on the Company’s official website at www.ghl.com . Regular briefings to fund managers and analysts were also carried out during the financial year to facilitate better understanding of the operation and financial performance of the Group. Dato’ Chan Choy Lin, the Chairperson of Audit and Risk Committee, is available to stakeholders who have concerns that cannot be addressed through the Chairman and CEO. VII. CONDUCT OF GENERAL MEETINGS The AGM is the principal forum for dialogue with the shareholders. At each AGM, the Board presents to the shareholders the performance of the business for the financial year. All Directors, the Group CEO and Group CFO are available to respond to shareholders’ questions during the AGM. Each special business included in the notice of AGM will be accompanied by a full explanation of the effects of a proposed resolution to facilitate understanding and evaluation of the issues involved. Separate resolution are proposed for separate issues at the meeting and the Chairman declares the number of proxy votes received both for and against each separate resolution. In line with the poll voting requirement under Paragraph 8.29A of the MMLR, all resolutions passed by the shareholders at the previous AGM were voted by way of a poll. An independent external party was appointed as scrutineers for the electronic poll voting process. The Chairman announced the voting results of all the resolutions tabled before the closure of the AGM and the outcome of the AGM is released to Bursa Malaysia Securities Berhad on the same meeting day. The summary of the AGM proceedings is available on the Company’s official website. This statement is approved by the Board of Directors on 27 March 2019. CORPORAT E GOVERNANCE OVERV I EW STAT EMENT C O N T ’ D