GHL System Berhad Annual Report 2018

G H L S y s t e m S B e r h a d ( 2 9 3 0 4 0 - D ) 30 PRINCIPLE A: BOARD LEADERSHIP AND EFFECTIVENESS (cont’d) I. BOARD RESPONSIBILITIES (cont’d) 1.6 Information for the Board and Committees (cont’d) The respective departments within the Group will strive to provide these materials to the Directors seven (7) days prior to the Board and Committee meetings, working within the challenges and constraints of the information gathering process; otherwise, the materials will be provided two (2) days before the meetings while those of a confidential nature will be provided during the Board and Committee meetings. Minutes were kept to record the proceedings at the Board and Committee meetings, the deliberations on the matters at hand and the decisions made thereto, and circulated in a timely manner upon completion of meeting. Senior Management is invited to attend the Board and Board Committee meetings to provide insight and furnish clarification on issues that may be raised by the Directors. Professional advisers appointed by the Company, if required, are invited to attend the Board or Committee meetings to provide relevant observations, clarifications or findings to the Board or Committees. The Board has unrestricted access to the Group Chief Executive Officer (“CEO”), Group Chief Financial Officer (“CFO”), Senior Management and all information on the affairs of the Group. The Management is obliged to supply all relevant information relating to the business and operations of the Group and governance matters at the request of the Board. The Board also has full and unrestricted access to the advice and services of the Group Internal Audit Function, External Auditors and Company Secretary. Members of the Board may collectively or individually consult the advisers and, where necessary, seek external and independent professional advice and assistance from experts to carry out their duties. 1.7 Code of Ethics and Conduct The Board acknowledges and emphasises the importance for all Directors and Employees to embrace good corporate governance practices and ethical standards. In view of this, the Board has formalised ethical standards and systems of compliance through the Company’s Code of Ethics and Conduct. These codes are aimed to emphasise the Company’s commitment to ethics and compliance with the applicable laws and regulations, use of confidential information and retention of records.The Board shall review and reassess the adequacy of the Code periodically and make such amendments as they may deem appropriate. The Company’s Code of Ethics and Conduct is available on the Company’s official website at www.ghl.com. 1.8 Whistle Blowing Policy The Board reviewed and revised the Policy Statement on Whistle Blowing during FY 2018. The revised Policy would enable any employee and stakeholders to bring to the attention of the Board any concerns regarding integrity and misconduct issues. Procedures are also in place for investigations and appropriate follow-up actions by the Management. The Company’s Policy Statement on Whistle Blowing is available on the Company’s official website at www. ghl.com . 1.9 Sustainability Strategies The Board is mindful of the importance of good corporate governance practices in the application of sustainability practices throughout the Group, communities and environment, the benefits of which are believed to translate into better corporate performance and value creation for its shareholders. The Group’s activities which demonstrate its commitment towards creating a better environment, social and sustainability during FY 2018 are disclosed in the Sustainability Statement included in this Annual Report. CORPORAT E GOVERNANCE OVERV I EW STAT EMENT C O N T ’ D