GHL System Berhad Annual Report 2018

a n n u a l r e p o r t 2 0 1 8 157 NOTES:- 1. Notes on Appointment of Proxy i. A member entitled to attend and vote at the general meeting is entitled to appoint not more than two (2) proxies to attend and vote in his place. There shall be no restriction as to the qualification of the proxy. A proxy appointed to attend and vote at a meeting of the Company shall have the same rights as the member to speak at the meeting. Where a member appoints two (2) proxies, the appointment shall be invalid unless he specifies the proportion of his holdings to be represented by each proxy. ii. Where a member is an authorised nominee as defined under the Securities Industry (Central Depositories) Act 1991 (“SICDA”), it may appoint not more than two (2) proxies in respect of each Securities Account it holds with ordinary shares of the Company standing to the credit of the said Securities Account. iii. Where a member of the Company is an exempt authorised nominee which holds ordinary shares in the Company for multiple beneficial owners in one (1) securities account (“omnibus account”), there is no limit to the number of proxies which the exempt authorised nominee may appoint in respect of each omnibus account it holds. An exempt authorised nominee refers to an authorised nominee defined under the SICDA which is exempted from compliance with the provisions of subsection 25A(1) of SICDA. iv. The Proxy Form must be signed by the appointor or his attorney duly authorised in writing or in the case of a corporation, be executed under its common seal or under the hand of its attorney duly authorised in writing. v. If the Proxy Form is returned without any indication as to how the proxy shall vote, the proxy will vote or abstain as he thinks fit. vi. The Proxy Form or other instruments of appointment must be deposited at the Registered Office of the Company at Unit 30-01, Level 30, Tower A, Vertical Business Suite, Avenue 3, Bangsar South, No. 8, Jalan Kerinchi, 59200 Kuala Lumpur or alternatively, the Customer Services Centre at Unit G-3, Ground Floor, Vertical Podium, Avenue 3, Bangsar South, No. 8, Jalan Kerinchi, 59200 Kuala Lumpur, not later than 48 hours before the time fixed for holding the meeting or any adjournment thereof. vii. In respect of deposited securities, only members whose names appeared in the Record of Depositors as at 24 May 2019 shall be eligible to attend, speak and vote at the Meeting. 2. Audited Financial Statements for the financial year ended 31 December 2018 The Audited Financial Statements is meant for discussion only as an approval from shareholders is not required pursuant to the provision of Section 340(1)(a) of the Companies Act 2016. Hence, this item on the Agenda is not put forward for voting by shareholders of the Company. 3. Explanatory Note on Ordinary Business Ordinary Resolution 5 - Approval of the payment of Special Directors’ Fees to Independent Directors for the Financial Year Ending 31 December 2019. The Board of Directors proposes a one-off special Directors’ Fees to be paid to the following Independent Directors for the financial year ending 31 December 2019:- 1. Datuk Kamaruddin bin Taib RM 30,000.00 2. Dato’ Chan Choy Lin RM 10,000.00 NOT I CE OF TWENT Y- F I F TH ANNUA L GENERA L ME E T I NG C O N T ’ D