GHL System Berhad Annual Report 2017

ANNUAL REPORT 2017 41 STRENGTHEN RELATIONSHIP BETWEEN COMPANY AND SHAREHOLDERS Dialogue between the Company and Investors The Company values dialogue with investors and recognises the importance of being transparent and accountable to its shareholders. Effective communication with shareholders provides a better appreciation of the Company’s objectives, while also encourages the Management to be aware of the expectations and concerns of the shareholders. As such, the Company adheres strictly to the disclosure requirements under Bursa’s MMLR to announce results of the Group quarterly, material transactions and events accordingly via Bursa Link. Investor information of the Company, the Annual Report, financial results, Board Charter and Terms of Reference of Board Committees can be accessed on the Company’s website at www.ghl.com. Mr Fong Seow Kee, the ARC and NRC Chairman, is the Board appointed Senior Independent Non-Executive Director. He is available to investors who have concerns that were unable to be addressed through the Chairman and CEO. Annual General Meeting (“AGM”) The AGM is the principal forum for dialogue with the shareholders. At each AGM, the Board presents to the shareholders on the business performance for the financial year. All Directors are available to respond to shareholders’ questions during the AGM. Each special business included in the notice of AGM will be accompanied by a full explanation of the effects of a proposed resolution to facilitate understanding and evaluation of the issues involved. Separate resolutions are proposed for separate issues at the meeting and the Chairman declares the number of proxy votes received both for and against each separate resolution. The Board takes note of the recommendation 8.2 by MCCG on the adoption of electronic voting and encourage poll voting to facilitate greater shareholder participation. The Board is of the view that with the current level of shareholders’ attendance at AGMs, voting by way of a show of hands continues to be efficient. However, for agenda that requires poll voting in accordance to listing rules, the Board will inform shareholders in advance, and poll voting will be conducted manually. Nevertheless, the shareholders will be informed on their right to demand for a poll vote at the commencement of general meeting, and voting by way of poll voting will be carried out if required by Bursa’s MMLR and other relevant rules and regulations. The Board has deliberated, reviewed and approved this Statement in accordance with Board’s Resolution dated 27 March 2018. CORPORATE GOVERNANCE OVERVIEW STATEMENT CONT’D