Datasonic Group Berhad Annual Report 2020

DATASONIC GROUP BERHAD I ANNUAL REPORT 2020 (Registration No. 200801008472 (809759-X)) 215 NOTES: (1) As a precautionary measure amid COVID-19 outbreak, the Twelfth AGM will be conducted on a fully virtual basis through live streaming and online remote voting via the RPEV facilities which are available at Boardroom’s Online website at https://boardroomlimited.my. Please follow the procedures provided in the Administrative Guide for the Twelfth AGM in order to register, participate and vote remotely via the RPEV facilities. (2) The main and only venue of the TwelfthAGM is the broadcast venuewhich is strictly for the purpose of complying with Section 327(2) of the Companies Act 2016 and Clause 106 of the Company’s Constitution that requires the Chairman of the Meeting to be present at the main venue of the Meeting. Shareholders/proxies/corporate representatives should not be physically present nor will they be admitted at the Broadcast Venue on the day of the Twelfth AGM. (3) A member of the Company entitled to attend and vote at the meeting is entitled to appoint a proxy or proxies to attend, speak and vote in his stead. A proxy need not be a member of the Company and there shall be no restriction as to the qualification of the proxy. Since the Twelfth AGMwill be conducted via a virtual meeting, a member who is unable to attend and vote at the Meeting may appoint the Chairman of the Meeting as his/ her proxy and indicate the voting instruction in the Form of Proxy. For Corporate Shareholder, Authorised Nominee and Exempt Authorised Nominee, you may also appoint a Proxy who is not the Chairman of the Meeting. (4) Where a member appoints more than one (1) proxy, the appointments shall be invalid unless he specifies the proportion of his shareholdings to be represented by each proxy. (5) Where a member is an Exempt Authorised Nominee which holds ordinary shares in the Company for multiple beneficial owners in one securities account (“Omnibus Account”) as defined under the Securities Industries (Central Depositories) Act. 1991, there is no limit to the number of proxies which the Exempt Authorised Nominee may appoint in respect of each Omnibus Account it holds. (6) The instrument appointing a proxy shall be in writing under the hand of the appointor or of his attorney duly authorised in writing or, if the appointor is a corporation, either under Seal or under the hand of its attorney or duly authorised officer. (7) The instrument appointing a proxy or proxies and the power of attorney or other authority, if any, under which it is signed or a notarially certified copy of that power or authority, must be deposited at the office of Company’s Share Registrar, Boardroom Share Registrars Sdn Bhd (Registration No. 199601006647 (378993-D)) at 11th Floor, Menara Symphony, No. 5, Jalan Prof. Khoo Kay Kim, Seksyen 13, 46200 Petaling Jaya, Selangor Darul Ehsan, not less than forty-eight (48) hours before the time set for holding the meeting or at any adjournment thereof. (8) The proxy appointment may also be lodged electronically at https:/ boardroomlimited.my , not less than forty-eight (48) hours before the time set for holding the meeting or at any adjournment thereof. For further information, please refer to the “Electronic Lodgement of Form of Proxy” in the Administrative Guide. (9) In respect of deposited securities, only a depositor whose name appears on the Record of Depositors as at 3 September 2020 shall be entitled to attend the said meeting or appoint proxy(ies) to attend, speak and vote in his/her stead. (10) Pursuant to Paragraph 8.29A(1) of the Main Market Listing Requirements Bursa Malaysia Securities Berhad, voting at the AGM will be conducted by poll. Poll administrator and Independent Scrutineers will be appointed to conduct the polling process and verify the results of the poll respectively. Notice of Twelfth Annual General Meeting (Cont’d)