Chemical Company of Malaysia Berhad Annual Report 2019

4. Proxy Members are encouraged to go online, participate, and vote at the 58 th AGM remotely using the RPV facilities. If a member is not able to attend the AGM via the RPV facilities, he/she can appoint another person or the Chairman of the meeting as his/her proxy to vote in accordance with his/her voting instructions as indicated in the Proxy Form. Please submit the Proxy Form to the Share Registrar, Boardroom Share Registrars Sdn Bhd (“Boardroom”), no later than Sunday, 14 June 2020 at 10.00 a.m. Please take note that Members must complete the Proxy Form for the AGM should he/she wishes to appoint a proxy(ies). The Proxy Form can be obtained from the Annual Report circulated to the Members or can be downloaded from the Company’s corporate website at https://www.ccmberhad.com/investor-relations.php. Please ensure that the original form is deposited at the Share Registrar’s office not less than 24 hours before the time appointed for holding the meeting. Alternatively, a Member may deposit his/her Proxy Form by electronic means through the Share Registrar’s website, Boardroom Smart Investor Online Portal. Kindly follow the link at https://www.boardroomlimited.my/ to login and deposit your Proxy Form electronically, also not less than 24 hours before the meeting. 5. Voting Procedure (a) Voting will be conducted by poll in accordance with Paragraph 8.29A of Main Market Listing Requirements (“MMLR”) of Bursa Malaysia Securities Berhad. The Company has appointed Boardroom as Poll Administrator to conduct the poll by way of electronic voting (e-Voting) and BoardroomCorporate Services Sdn Bhd as Scrutineers to verify the poll results. (b) During the AGM, the Chairman will invite the Poll Administrator to brief on the e-Voting housekeeping rules. The voting session will commence as soon as the Chairman calls for the poll to be opened and until such time when the Chairman announces the closure of the poll. (c) For the purposes of this AGM, e-Voting will be carried out via personal smart mobile phones, tablets or personal computer/laptops. (d) There are 3 methods for members and proxies who wish to use their personal voting device to vote remotely. They are as follows: i) By downloading the free Lumi AGM from Apple App Store or Google Play Store prior to the meeting; OR ii) Scanning the following QR Scanner Code; OR iii) Assessing the website URL https://web.lumiagm.com/ (e) The Scrutineers will verify the poll result reports upon closing of the poll session by the Chairman. Scrutineers will announce the results thereafter and the Chairman will declare whether the resolutions put to vote were successfully carried or not. (f) In accordance with the Company’s Constitution, Members are entitled to vote at the online AGM either personally or by proxy, based on the General Meeting ROD. Any eligible Voting Member who is unable to participate electronically is entitled to appoint another person or the Chairman of the meeting to vote in accordance with his/her voting instructions as indicated in the Proxy Form. BUSINESS OVERVIEW GOVERNANCE STRUCTURE 229 ANNUAL REPORT 2019 FINANCIAL STATEMENTS OTHER INFORMATION