CORPORATE GOVERNANCE OVERVIEW STATEMENT The Board Committees are governed by their respective TOR. The Board Committees’ TORs are published in the Company’s corporate website at http://www.msmsugar.com/ our-company/ corporate-governance. Our Company Secretary The Board is supported by a qualified and competent Company Secretary who is responsible for addressing the Board on all governance matters and ensuring the Board procedures are followed, applicable rules and regulations are complied with in order to facilitate the Board in discharging their duties and responsibilities. Ms Koo Shuang Yen is the Company Secretary of MSM Group since 20 May 2011. The details of information on the roles and responsibilities of the Company Secretary can be found in the CG Report 2021 and Board Charter at Company’s corporate website at http://www.msmsugar.com/our-company/corporate-governance. Board Evaluation Assessment A formal performance evaluation of the Board and Board Committee is completed annually to assess the Board’s performance. The exercise of Board Evaluation Assessment for the year 2021 (BEA 2021) was carried out internally and facilitated by Company Secretary. The sets of questionnaires were sent to Directors for their evaluation. The assessment was then analysed and the findings presented to NRC for deliberation and the summary of the results tabled to the Board for endorsement. Further details on the BEA 2021 carried out is disclosed in the NRC Report on page 236 of this Annual Integrated Report. Our Board and Board Committee Meetings and Attendance The Board meetings conducted in 2021 were scheduled ahead and approved by the Board on 23 November 2020. The meeting schedule together with the draft agendas were structured to address the Board’s collective responsibilities in relation to strategy, performance and governance. There were sixteen (16) Board meetings held during financial year 2021. Due to Covid-19 pandemic, most of the Board meetings for the year 2021 were convened virtually. There were eight (8) unscheduled meetings convened to discuss the proposals which required critical and immediate decision from the Board. The summary of key activities of the Board for the year 2021 are illustrated at page 218 of this Annual Integrated Report. Details of the priorities can be found at the Corporate Strategy and Business Plan Review on page 73 Number of meetings convened by Board and each Board Committee: Number of Meetings in 2021 13 16 9 8 Audit, Governance and Risk Committee Board of Director Investment and Tender Committee Nomination and Remuneration Committee Priorities in FY2022 Sustainable Manufacturing Performance 01 Improving Sales Performance 02 03 Growing a Sustainable Operation with Better Energy Planning and Green Energy 04 Sales & Distribution Cost Savings 05 Strategic Capital Management 06 Export via Strategic Partnership 07 Digital Transformation via Industry 4.0 WHO WE ARE STATEMENT & DISCUSSION BY OUR LEADERS HOWWE OPERATE MSM Malaysia Holdings Berhad ANNUAL INTEGRATED REPORT 2021 216
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