MSM Malaysia Holdings Berhad Annual Report 2020

The agenda and supporting papers were distributed at least five (5) business days prior to Board and Board Committee meetings to allow sufficient time for review to facilitate discussion at the meetings. Upon conclusion of each of the Board and Board Committee meeting, minutes were prepared accurately to record all issues raised, discussions, deliberations, decisions and conclusions including dissenting views made by the directors at Board and Board Committee meetings along with clear actions to be taken by responsible parties. The completed minutes of the Board and Board Committee meetings were then circulated to the Board members including the Chairman of the Board and the GCEO in a timely manner. This has allowed the Board to comment and seek clarifications of the minutes or request for any necessary corrections prior to confirming the minutes as true and correct records in the following respective meetings. The Board and Board Committee meetings held in FYE 2020 together with the attendance are set out below: BOARD AND BOARD COMMITTEE MEETINGS AND ATTENDANCE IN 2020 (as at 31 December 2020) Directors Board Board Committee % No. AC 10 NRC BGRMC 10 AGRC 10 ITC 11 BEC 12 Datuk Syed Hisham Syed Wazir 1 100 12/12 - - - - - 7/7 Datuk Dr Abd Hapiz Abdullah 2 100 12/12 - 4/4 - - 3/3 6/7 Dato’ Muthanna Abdullah 3 100 12/12 - 4/4 - 3/3 - - Choy Khai Choon 4 100 12/12 - - - 3/3 3/3 - Dato’ Rosini Abd Samad 5 100 14/14 3/3 4/4 3/3 3/3 - - Datuk LimThean Shiang 6 92.85 13/14 3/3 - 3/3 3/3 3/3 - Dato’ Haris Fadzilah Hassan 7 100 14/14 - 3/3 - - 3/3 7/7 Datuk Wira Azhar Abdul Hamid 8 100 3/3 - - - - - - Anuar Malek 9 100 3/3 - 1/1 3/3 - - Notes: (1) Appointed as Board member and Chairman of MSM with effect from 8 May 2020 and 1 June 2020 respectively. (2) (a) Appointed as Board member on 8 May 2020. (b) A ppointed as Chairman of Investment and Tender Committee (“ITC”) and member of NRC with effect from 10 June 2020. (3) (a) Appointed as Board member on 8 May 2020. (b) Appointed as Chairman of NRC and member of AGRC with effect from 10 June 2020. (4) (a) Appointed as Board member on 8 May 2020. (b) Appointed as Chairman of AGRC and member of ITC with effect from 10 June 2020. (5) C hanged membership from Audit Committee (“AC”) and Board Governance & Risk Management Committee (“BGRMC”) to AGRC and NRC with effect from 10 June 2020. (6) Changed membership from BGRMC and AC to AGRC and ITC with effect from 10 June 2020. (7) Changed membership from NRC to ITC with effect from 10 June 2020. (8) Resigned as Chairman of MSM on 31 May 2020. (9) (a) Changed membership from Board Governance & Risk Management Committee (“BGRMC”) to NRC with effect from 10 June 2020. (b) Demised on 11 July 2020. (10) AC and BGRMC was merged into one Board Committee and renamed as AGRC effective from 10 June 2020. (11) ITC was established effective from 10 June 2020. (12) BEC was established on 8 September 2020 and has been dissolved on 3 November 2020. Based on the above, all Directors have complied with the minimum requirement of 50% attendance at Board meetings as stipulated in the MMLR, Paragraph 15.05(3)(c). MSM MALAYSIA HOLDINGS BERHAD Annual Repor t 2020 81 SUSTAINABILITY REPORT EFFECTIVE LEADERSHIP CORPORATE GOVERNANCE FINANCIAL STATEMENTS ADDITIONAL INFORMATION DETAILS OF THE ANNUAL GENERAL MEETING