MSM Malaysia Holdings Berhad Annual Report 2020

5. CORPORATE SHAREHOLDERS, AUTHORISED NOMINEES AND EXEMPT AUTHORISED NOMINEES For Corporate Shareholders, Authorised Nominees and Exempt Authorised Nominees who wish to participate and vote remotely via LUMI AGM facilities at the 10 th AGM of the Company, please refer to the procedures in item 2 above. 6. PROCEEDING OFTHE MEETING a. The meeting will start promptly at 11.00 a.m. b. The resolutions set out in the Notice of 10 th AGM will be considered at the AGM. You will be asked to vote on these resolutions. c. In order to enhance the efficiency of the proceedings of the 10 th AGM, Shareholders may pose questions via LUMI AGM facilities at any time from 10.00 a.m. on the day of the 10 th AGM until voting session commences. The Chairman/Board/Management will endeavour to address the questions received during the 10 th AGM. If there istime constraint, the responses will be e-mailed to you at the earliest possible, after the meeting. d. You are able to view the Company’s presentation slides via the live streaming. e. Voting session commences from 11.00 a.m. on the day of the 10 th AGM until a time when the Chairman announces the completion of the voting session at the 10 th AGM venue. Please indicate your votes for the resolutions that are tabled for voting, confirm and submit your votes. f. No recording or photography of the 10 th AGM proceedings is allowed without the prior written permission of the Company. 7. VOTING a. Pursuant to Paragraph 8.29A(1) of the Main Market Listing Requirements of Bursa Malaysia Securities Berhad (“Bursa Malaysia”), all resolutions set out in the Notice of the 10 th AGM will be put to vote by poll. Poll Administrator and Independent Scrutineers will be appointed to conduct the poll via e-voting process and to verify the results of the poll. b. Shareholders can proceed to vote on the resolutions and submit your votes at any time from the commencement of the 10 th AGM at 11.00 a.m. and before the end of the voting session which will be announced by the Chairman of the meeting. Upon completion of the voting session for the 10 th AGM, the Independent Scrutineers will verify and announce the poll results followed by the Chairman of the meeting’s declaration on the outcome for the resolutions. c. The resolutions proposed at the 10 th AGM and the results of the voting will be announced before the conclusion of the meeting and subsequently an announcement shall be made by the Company to Bursa Malaysia at www.bursamalaysia.com . 8. ANNUAL REPORT 2020 (“AR 2020”) AND 10 TH ANNUAL GENERAL MEETING DOCUMENTS (“10 TH AGM DOCUMENTS”) The following documents are available on Bursa Malaysia Berhad’s website at www.bursamalaysia.com and also at the Company’s website: • AR 2020* : http://www.msmsugar.com/investor-relations/annual-reports • 10 th AGM Documents : http://www.msmsugar.com/investor-relations/annual-reports - Notice of the 10 th AGM - Proxy Form - Administrative details - Request Form • Circular to Shareholders** : http://www.msmsugar.com/investor-relations/annual-reports • Corporate Governance Report 2020 : http://www.msmsugar.com/investor-relations/annual-reports ADMINISTRATIVE DETAILS FOR THE TENTH ANNUAL GENERAL MEETING (“10TH AGM”) MSM MALAYSIA HOLDINGS BERHAD Annual Repor t 2020 250 CHAIRMAN’S STATEMENT DELIVERING VALUE MSM OVERVIEW MANAGEMENT DISCUSSION & ANALYSIS GROUP FINANCIAL REPORT