MSM Malaysia Holdings Berhad Annual Report 2020

Online remote voting [Please note that the quality of the connectivity to virtual meeting portal for online remote voting is highly dependent on the bandwidth and the stability of the internet connectivity available at the location of the remote users. You may start voting from 11.00 a.m. on Thursday, 17 June 2021 until a time when the Chairman of the meeting announces the completion of the voting session .] a. Once voting is open, the polling icon will appear with the resolutions and your voting choices. b. To vote, simply select your voting direction from the options provided. A confirmation message will appear to show your vote has been received. c. To change your vote, simply select another voting direction. d. If you wish to cancel your vote, please click <<Cancel>> button. e. If you wish to abstain from voting on a particular resolution, please click <<Cancel>> button. Remote participation through live streaming [Please note that the quality of the connectivity to virtual meeting portal for live streaming is highly dependent on the bandwidth and the stability of the internet connectivity available at the location of the remote users.] a. If you would like to view the live streaming, select the broadcast icon. b. The moment the Chairman of the meeting announces the closure of the AGM, the live streaming will end. c. You can now logout from the virtual meeting portal. 3. ENTITLEMENTSTO PARTICIPATE ANDVOTE Only a depositor (Shareholder) whose name appears on the General Meeting Record of Depositors as at 10 June 2021 shall be entitled to participate and vote at the 10 th AGM or appoint the Chairman of the Meeting as Proxy to participate and vote on such depositor’s behalf. 4. PROXY a. If you are a Shareholder and you are unable to participate in the 10 th AGM and you wish to appoint a Proxy to vote on your behalf, please submit your Proxy Form in accordance with notes and instructions printed therein. Independent Scrutineer will be present to verify that the voting is conducted properly and fairly. b. If you are a Shareholder and wish to participate in the 10 th AGM yourself, please do not submit any Proxy Form as you will not be allowed to participate in the 10 th AGM together with a Proxy appointed by you. c. The appointment of Proxy may be made in a hardcopy form or by electronic means as follows: In Hardcopy Form T he Proxy Form shall be deposited at the office of the Share Registrar of the Company, Boardroom Share Registrars Sdn Bhd, Ground Floor or 11 th Floor, Menara Symphony, No 5, Jalan Prof. Khoo Kay Kim, Seksyen 13, 46200 Petaling Jaya, Selangor Darul Ehsan, Malaysia no later thanWednesday, 16 June 2021 at 11.00 a.m., and in default the Proxy Form shall not be treated as valid. By Electronic Means The Proxy Form may be submitted: 1) to the Share Registrar of the Company, Boardroom Share Registrars Sdn Bhd via e-mail to bsr.helpdesk@ boardroomlimited.com , no later than Wednesday, 16 June 2021 at 11.00 a.m .; or 2) via electronic means (e-Proxy) no later than Wednesday, 16 June 2021 at 11.00 a.m . (please refer to the Annexure to the Proxy Form for further information on submission via e-Proxy). d. Please refer to the notes in the Notice and Proxy Form of the 10 th AGM for detailed explanation. MSM MALAYSIA HOLDINGS BERHAD Annual Repor t 2020 249 SUSTAINABILITY REPORT EFFECTIVE LEADERSHIP CORPORATE GOVERNANCE FINANCIAL STATEMENTS ADDITIONAL INFORMATION DETAILS OF THE ANNUAL GENERAL MEETING