MSM Malaysia Holdings Berhad Annual Report 2020

By Electronic Means The Proxy Form may be submitted: a) to the Share Registrar of the Company, Boardroom Share Registrars Sdn Bhd via e-mail to bsr.helpdesk@boardroomlimited.com , no later than Wednesday, 16 June 2021 at 11.00 a.m. ; or b) via electronic means (“E-PROXY LODGEMENT”) no later than Wednesday, 16 June 2021 at 11.00 a.m. (please refer to the Annexure to the Proxy Form for further information on submission via e-Proxy). 3. Corporate Shareholders, Authorised Nominees and Exempt Authorised Nominees For Corporate Shareholders, Authorised Nominees and Exempt Authorised Nominees who wish to participate and vote remotely via LUMI AGM facilities at the 10 th AGM of the Company, please refer to the procedures in item 2 of the Administrative Details for the 10 th AGM. 4. Shareholders entitled to participate and vote For purposes of determining a Shareholder who shall be entitled to participate and vote at the 10 th AGM of the Company, the Company shall be requesting from Bursa Malaysia Depository Sdn Bhd, in accordance with Clause 63 of the Company’s Constitution and Section 34(1) of Securities Industry (Central Depositories) Act 1991 (SICDA), to issue a General Meeting Record of Depositors as at 10 June 2021 . Only a depositor whose name appears on the General Meeting Record of Depositors as at 10 June 2021 shall be entitled to participate and vote at the 10 th AGM or appoint a Proxy(ies) to participate and vote on such depositor’s behalf. 5. Request for remote participation user ID and password The registration for remote participation will be open from 11.00 a.m. Tuesday, 27 April 2021 up to 11.00 a.m. Wednesday, 16 June 2021 . Please follow the procedures provided in the Administrative Details for the 10 th AGM in order to participate in the 10 th AGM remotely via LUMI AGM facilities. 6. Voting Pursuant to Paragraph 8.29A(1) of the Listing Requirements, all resolutions set out in the Notice of the 10 th AGM of the Company will be put to vote by poll. Poll Administrator will be appointed to conduct the poll via e-voting process and Independent Scrutineers will be appointed to verify the poll results. Shareholders can proceed to vote on the resolutions and submit their votes at any time from the commencement of the 10 th AGM at 11.00 a.m. until a time when the Chairman of the meeting announces the completion of the voting session. Upon completion of the voting session for the 10 th AGM, the Independent Scrutineers will verify and announce the poll results followed by the Chairman of the meeting’s declaration whether the resolutions are duly passed. EXPLANATORY NOTES ON ORDINARY BUSINESS Explanatory Note 1: Audited Financial Statements for the financial year ended 31 December 2020 This agenda item is meant for presentation and discussion only as under the provisions of Section 340(1)(a) of the CA 2016 and Clause 135 of the Company’s Constitution, the Audited Financial Statements does not require the final approval of Shareholders and hence, will not be put forward for voting. MSM MALAYSIA HOLDINGS BERHAD Annual Repor t 2020 241 SUSTAINABILITY REPORT EFFECTIVE LEADERSHIP CORPORATE GOVERNANCE FINANCIAL STATEMENTS ADDITIONAL INFORMATION DETAILS OF THE ANNUAL GENERAL MEETING