MSM Malaysia Holdings Berhad Annual Report 2020

NOTICE OF ANNUAL GENERAL MEETING NOTES 1. Precautionary measures against Coronavirus disease 2019 (COVID-19) pandemic (a) Having regard to the well-being and the safety of our Shareholders, the Company will conduct its forthcoming 10 th AGM on a fully virtual basis through live streaming from the broadcast venue and online remote voting using LUMI AGM facilities. Please follow the procedures provided in the Administrative Details for the 10 th AGM in order to register, participate and vote remotely via LUMI AGM facilities. (b) With LUMI AGM facilities, a Shareholder may exercise his/her right to participate (including to pose questions to the Board/Management of the Company) and vote at the 10 th AGM, at the comfort of their home. (c) The broadcast venue of the 10 th AGM is to inform Shareholders where the live streaming would be conducted from and is strictly for the purpose of complying with Section 327(2) of the Companies Act, 2016 (“CA 2016”) which requires the Chairman of the meeting to be present at the main venue of the meeting (broadcast venue). (d) No Shareholders/Proxy(ies)/Corporate Representatives from the public will be physically present or will be allowed admittance at the broadcast venue on the day of the 10 th AGM. Therefore, Shareholders are strongly advised to participate and vote remotely via LUMI AGM facilities. (e) Due to the constant evolving situation of the COVID-19 pandemic and the enforcement of the Movement Control Order in Malaysia, the Company will have to observe the guideline or new procedures as may be issued by the Government from time to time, which may affect the arrangement of the 10 th AGM. Kindly check the Company’s website or announcements for the latest updates (if any) in relation to the 10 th AGM. 2. Proxy (a) Shareholders who are unable to participate in the 10 th AGM may appoint Proxy(ies) to vote on their behalf. Where a Shareholder appoints two (2) Proxies, each Proxy appointed shall represent a minimum of one hundred (100) shares and the appointment of such Proxies shall not be valid unless the Shareholder specifies the proportion of his/her shareholding to be represented by each of such Proxy. Independent Scrutineer will be present to verify that the voting is conducted properly and fairly. (b) Where a member of the Company is an exempt authorised nominee which holds ordinary shares in the Company for multiple beneficial owners in one securities account (omnibus account), there is no limit to the number of proxies which the exempt authorised nominee may appoint in respect of each omnibus account it holds. An exempt authorised nominee refers to an authorised nominee defined under the Securities Industry (Central Depositories) Act 1991 (“SICDA”) which is exempted from compliance with provisions of Section 25A(1) of SICDA. (c) Where an exempt authorised nominee appoints two (2) or more proxies, the proportion of Shareholdings to be represented by each proxy must be specified in the instrument appointing the proxies. (d) The instrument appointing a proxy shall be in writing under the hands of the appointor or of his attorney duly authorised in writing or if the appointor is a corporation either under its common seal, or the hand of its officer or its duly authorised attorney. An instrument appointing a proxy to vote at a meeting shall be deemed to include the power to demand or join in demanding a poll on behalf of the appointor. (e) The appointment of Proxy may be made in a hardcopy form or by electronic means as follows: In Hardcopy Form T he Proxy Form shall be deposited at the office of the Share Registrar of the Company at Boardroom Share Registrars Sdn Bhd, Ground Floor or 11 th Floor, Menara Symphony, No 5, Jalan Prof. Khoo Kay Kim, Seksyen 13, 46200 Petaling Jaya, Selangor Darul Ehsan, Malaysia no later than Wednesday, 16 June 2021 at 11.00 a.m. , and in default the Proxy Form shall not be treated as valid. MSM MALAYSIA HOLDINGS BERHAD Annual Repor t 2020 240 CHAIRMAN’S STATEMENT DELIVERING VALUE MSM OVERVIEW MANAGEMENT DISCUSSION & ANALYSIS GROUP FINANCIAL REPORT